Human Resources Process Administrator (post level 12) Job ID: 6232
Human Resources Process Administrator (post level 12) Job ID: 6232
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: - Applications submitted through any other platform will not be considered. The system allows a maximum of eight attachments. To avoid upload issues we recommend merging some or all documents into fewer files before submitting.
INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!
To ensure your application is complete you must submit ALL documents listed under the inherent requirements as well as the following standard documentation:
A detailed Curriculum Vitae.
Copies of your qualifications or official proof of qualifications obtained (If you hold foreign qualifications please include SAQA accreditation).
A copy of your identity document (South African ID or passport for foreign nationals).
Confirmation of employment in the form of a letter appointment contract service certificate or recent payslip from your current or most recent employer (applicable to external applicants only).
Duties and responsibilities:
Handle recruitment administration by making travel and accommodation arrangements for shortlisted candidates and arrange reimbursement and relocation of new staff.
Handle administration regarding the appointment of staff.
Capture details of staff on HR PeopleSoft system.
Capture staff movement (appointment promotion retirement resignation) on HR PeopleSoft system.
Type correspondence and send to relevant staff members.
Handle administration regarding medical aid scheme.
Handle administration regarding study benefit scheme.
Capture leave applications on HR PeopleSoft system and type leave letters when applicable.
Handle termination of employment administration.
Ensure data integrity and quality assurance of work done.
Adhere to Human Resources policies procedures and guidelines.
Adhere to service level agreement with other sections of HR and with clients.
Ensure that all documents are scanned on ImageNow.
Develop and maintain constructive relationships with both internal and external clients.
Handle enquiries and provide correct information to both internal and external clients.
Responsible for administration duties linked to other HR processes.
Perform additional duties when needed to achieve team objective.
Inherent requirements:
A bachelors degree or a B. Tech degree on NQF Level 7 in the field of Human Resources or related discipline.
A minimum of one (1) year of relevant working experience in HR administration.
Recommendations:
Knowledge of PeopleSoft system.
Honours degree on NQF Level 8 in the field of Human Resources.
Requirements
Required competencies:
Results Orientated:
- The ability to be reliable responsible dependable and to fulfil obligations.
- The ability to deal calmly and effectively with high stress situations.
Strategic Thinking:
- The ability to deal with several activities at a time.
- The ability to focus on details work towards perfection and approach work in a neat and organised manner.
Business Acumen:
- The ability to adhere to rules and strictly follow work regulations.
- Proficient in using MS Office.
Leading:
- The ability to maintain high levels of personal motivation energy and enthusiasm.
- The ability to be cooperative with others display a good-natured attitude and encourage people to work together.
Building Coalitions:
- The ability to be self-assured and at ease with people in all types of social situations.
- The ability to be sensitive and understanding to the needs and feelings of others.
Assumption of duties:
1 November or as soon as possible thereafter.
Closing date:
8 September 2025
Salary:
The annual remuneration package including benefits is R 388 426.59 R 487 479.38 per annum depending on the budget available for the position relevant work experience and qualifications.
Fringe benefits:
(Subject to specific conditions): pension scheme medical aid scheme group life insurance housing allowance leave and sick leave service bonus and study benefits.
Enquiries:
For enquiries please feel free to contact or email or Additionally kindly contact /7659/9813 for assistance.
General:
The UFS is a designated employer and is committed to the pursuit of excellence diversity and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at: EEA13-UFS EE Plan 1 March 202528 Feb
The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.
The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications you may assume that your application was unsuccessful.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
