OFFICE SPECIALIST, Opt. 2 (UMP) FOID Card Review Board Intake Specialist
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Job Location:
Springfield - USA
Monthly Salary:
$ 4414 - 5926
Posted on:
03-09-2025
Vacancies:
1 Vacancy
Job Summary
Job Requisition ID:49500
Position Title: Office Specialist Opt. 2
Working Title: FOID Card Review Board Intake Specialist
Closing Date: 09/15/2025
Agency:Illinois State Police
Class Title:OFFICE SPECIALIST - 30080
Skill Option:Keyboarding - Clerical - UMP Certificate
Bilingual Option:None
Salary: Anticipated Starting Salary $4414 Monthly; Full Range $4414-$5926 Monthly
Job Type: Salaried
Category:Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code:RC028 Paraprofessional Human Services Employees AFSCME
Merit Comp Code:
- This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
- All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
- Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something bigger something that touches the lives of every person who calls Illinois matter what state career youre looking for we offer jobs that fit your life and your schedule flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
As a paraprofessional for the FOID Card Review Board under the Office of the Director; Evaluates documents and materials provided by petitioners to determine acceptability or conformance to eligibility requirements according to the FOID Act and corresponding rules and regulations; assists the Administrative Assistant I in preparing petitioner and prohibitor materials for review by the FOID Card Review Board; monitors deadlines and requirements to ensure the FOID Card Review Board is able to meet its statutory deadlines; prepares correspondence from the Board at the direction of the Administrative Assistant I orthe Executive Director; conducts limited legal research to explain requirements thoroughly and accurately for Petitioners and Board Members at the request of the Executive Director; updats databases opens and distributes mail answers phones keyboarding filing photocopying and editing correspondence and reports.
About the Agency
The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity Service and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.
Essential Functions
- As a paraprofessional assists in the FOID Card Review Board Petition for Review program.
- Maintains a case management database or other system for tracking records of the FOID Card Review Board.
- Serves as liaison with the FOID Card Review Board for Petitioners requesting action by the Board Communicates requirements for additional information to petitioners as requested by the FOID.
- Provides general office management and support services to the Legal Office.
- Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge skill and mental development equivalent to two years of secretarial/business college and one year of office experience or completion of high school and three years of office experience or three years of independent business experience.
- Requires the ability to keyboard accurately at a minimum of 30 words per minute.
- Qualifying state employees in the employee Upward Mobility Program may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for
this classification.
Preferred Qualifications
- Prefers two years experience working with state and federal laws and regulations pertaining to firearm possession.
- Prefers two years experience applying the principles and practices of public administration.
- Prefers one year experience working within the JCAR process.
- Prefers a working knowledge of the State of Illinois Procurement Code and processes.
- Strong written and oral communication skills.
- Proficiency with utilizing Microsoft Office products such as Outlook Word and Excel.
Conditions of Employment
- Successfully pass background investigation.
- Successfully pass drug screen.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Benefits Package
The Illinois State Police offers a robust benefit package including:
- Flexible work schedules in many program areas
- Health life vision and dental insurance.
- 12 weeks paid maternity/paternity leave.
- Pension Plan
- Deferred Compensation and other pre-tax benefit programs.
- Employees earn twelve (12) paid sick days annually.
- Ten to twenty-five (10-25) paid vacation days based on years of service.
- Employees earn three (3) paid personal days pro-rated based on start date.
- Thirteen-Fourteen (13-14) paid state holidays annually.
Work Hours: Monday-Friday 8:30am-5:00pm
Work Location: 801 S 7th St Springfield IL 62703-2487
Agency Contact:
Posting Group:Office & Administrative Support
This position DOES NOT contain Specialized Skills (as that term is used in CBAs).
This title is within the Upward Mobility Program. General Program information can be found by clicking on theUpward Mobility Programlink or for specific title information atUMP Title Descriptions. There are three categories of UMP titles: 1) certificate titles which require passing a written proficiency exam; 2) credential titles which require the possession of a specified college degree and/or licensure; and 3) dual titles for which a certificate may be earned by following either the certificate or credential pathway.
APPLICATION INSTRUCTIONS
- Use the Apply button at the top right or bottom right of this posting to begin the application process.
- If you are not already signed in you will be prompted to do so.
- State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of the homepage in the blue ribbon.
- Non-State employees should log in on the using the View Profile link in the top right of the homepage in the blue ribbon. If you have never before signed in you will be prompted to create an account.
- If you have questions about how to apply please see the following resources:
- State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
- Non-State employees: on click Application Procedures in the footer of every page of the website.
- The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Required Experience:
Unclear Seniority
Key Skills
- Sales Experience
- Crane
- Customer Service
- Communication skills
- Heavy Equipment Operation
- Microsoft Word
- Case Management
- OSHA
- Team Management
- Catheterization
- Microsoft Outlook Calendar
- EHS
