Administration Office
Administration Office
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Job Description
The Company
Civmec is an Australian-owned integrated multidisciplinary heavy engineering and construction services provider to the energy resources infrastructure marine and defence sectors. Our diversification enables us to operate extensively across the nation supporting a wide range of landmark projects and providing variety and career development opportunities for our workforce.
Join the Civmec Team
We are seeking an organised proactive and detail-oriented Office Administrator to provide administrative and coordination support to our Design and Engineering Division in Perth. This role is key to ensuring smooth day-to-day operations effective communication and efficient workflow within the team.
The Role
- Provide administrative support to the Design and Engineering leadership team including scheduling meetings preparing documents and managing correspondence.
- Maintain and update project documentation registers and databases in line with company standards.
- Coordinate travel bookings accommodation and itineraries for team members as required.
- Assist in onboarding new staff including preparing induction materials and ensuring compliance with company policies.
- Manage office supplies equipment and general facilities requirements for the division.
- Assist in preparation of reports presentations and tender documentation.
- Support timesheet submissions expense claims and invoice processing.
- Ensure all administrative processes align with Civmecs safety quality and confidentiality standards.
About You
To be successful in the role you will possess the following:
- Previous experience in an administrative or office support role ideally within an engineering construction or industrial environment.
- Certificate III or IV in Business Administration (desirable but not essential).
- Valid drivers licence.
- Proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint).
- Strong organisational and time-management skills with the ability to manage competing priorities.
- Excellent written and verbal communication skills.
- High attention to detail and accuracy in document preparation and data entry.
- Ability to work both independently and collaboratively within a fast-paced team environment.
- Knowledge of document control systems will be highly regarded.
Civmec You
At Civmec we offer an inclusive workplace built on family values with a Never Assume culture sustained by our experienced and supportive management team. We believe our workforce is our greatest asset and thats why we provide an environment rich in career development opportunities to upskill and develop professionally. We offer 12 weeks paid parental leave for primary caregivers and 1 week for permanent secondary caregivers. Our generous Reward and Recognition scheme recognises employees that go the extra mile. Our staff benefits scheme gives you access to accident and sickness insurance and a range of travel entertainment vehicle and lifestyle discounts.
How to Apply
Please click the apply link to start your application. We look forward to starting the pathway to your career with Civmec.
Alternatively please email for a confidential chat or call our Recruitment Team on (08).
Civmec is an equal opportunity employer and encourages applications from Aboriginal and Torres Strait Islanders. Defence force experience is desirable and veterans are encouraged to apply. We respectfully request no agency submissions.
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Employment Type
Full Time
