Administrative Assistant 2
Administrative Assistant 2
Posted on :
02-09-2025
Employer Active
1 Vacancy
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Job Description
Job Description:
Responsibilities
Business Operations : anticipate procurement needs vendor management all while working in a rich environment with a variety of support teams RE&F HR Finance etc. Identify recommend and implement solutions to departmental operations and process issues. Keep abreast of changes in policies and ensure operational hygiene and compliance to policies by reviewing and providing information to the teams.
Executive Support :. Support end to end logistics and schedules for our external/internal executives including coordination with various levels of globally distributed teams.
Team support: Effectively plan and organize different team events. Coordinate off-sites including end-end logistics arrangements. Tune into the pulse of the team and anticipates their needs ahead of time and plan for the same. administrative tasks like raising purchase orders verifying expenses as needed updating internal tools procuring gifts mementos awards promptly assisting with team requests while ensuring compliance with corporate policies and procedures.
New Hires and workforce planning: Help in making sure new hires is setup and productive on the day they land by being pro-actively taking care of their access hardware IDs and other relocation logistics as required
Asset Management: Responsible for keeping track of all physical assets in the team procurement and disbursement per policy.
Space Management: Maintain Space details and manage reports for the same. Allocation of workstations for existing resources and new joiners updating the Space Sheet with the changes by tracking onsite and Coordination with Admin Colleague.
Required/Minimum Qualifications
3 to 5 years Administrative Business Support or customer service experience in an environment with an emphasis on scheduling meetings/events travel management and administration work for executive/upper-level management.
Additional or Preferred Qualifications
Bachelors Degree in relevant field (e.g. Business Administration Human Resources)
OR equivalent experience.
3 years experience reviewing and managing administrative budgets (e.g. for events morale travel training).
Knowledge Skills Abilities
Business Acumen
Business Process Improvement
Collaboration
Conflict Resolution
Corporate Culture Enhancement
Cross-team Communication
Detail Oriented
Documentation
Event Planning /Management
Internal Tools and Product Skills
Oral Communication
Organization Skills
Problem Solving
Team Facilitation
Written Communication
Responsibilities
Business Operations : anticipate procurement needs vendor management all while working in a rich environment with a variety of support teams RE&F HR Finance etc. Identify recommend and implement solutions to departmental operations and process issues. Keep abreast of changes in policies and ensure operational hygiene and compliance to policies by reviewing and providing information to the teams.
Executive Support :. Support end to end logistics and schedules for our external/internal executives including coordination with various levels of globally distributed teams.
Team support: Effectively plan and organize different team events. Coordinate off-sites including end-end logistics arrangements. Tune into the pulse of the team and anticipates their needs ahead of time and plan for the same. administrative tasks like raising purchase orders verifying expenses as needed updating internal tools procuring gifts mementos awards promptly assisting with team requests while ensuring compliance with corporate policies and procedures.
New Hires and workforce planning: Help in making sure new hires is setup and productive on the day they land by being pro-actively taking care of their access hardware IDs and other relocation logistics as required
Asset Management: Responsible for keeping track of all physical assets in the team procurement and disbursement per policy.
Space Management: Maintain Space details and manage reports for the same. Allocation of workstations for existing resources and new joiners updating the Space Sheet with the changes by tracking onsite and Coordination with Admin Colleague.
Required/Minimum Qualifications
3 to 5 years Administrative Business Support or customer service experience in an environment with an emphasis on scheduling meetings/events travel management and administration work for executive/upper-level management.
Additional or Preferred Qualifications
Bachelors Degree in relevant field (e.g. Business Administration Human Resources)
OR equivalent experience.
3 years experience reviewing and managing administrative budgets (e.g. for events morale travel training).
Knowledge Skills Abilities
Business Acumen
Business Process Improvement
Collaboration
Conflict Resolution
Corporate Culture Enhancement
Cross-team Communication
Detail Oriented
Documentation
Event Planning /Management
Internal Tools and Product Skills
Oral Communication
Organization Skills
Problem Solving
Team Facilitation
Written Communication
Employment Type
Full-time
Key Skills
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