HR Project Coordinator
HR Project Coordinator
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1 Vacancy
Job Description
Band
Level 3Job Description Summary
We are seeking a proactive and collaborative HR Project Coordinator to support the successful delivery of key People & Organization initiatives in a dynamic and international environment.The HR Project Coordinator works closely with HR colleagues leaders and external partners to help turn diverse strategic HR initiatives (i.e. on Culture Talent Management Growth for all Wellbeing etc.) into well-executed cross-functional projects coordinate activities and stakeholders to ensure timely high-quality deliverables and provide the administrative support that underpins the efficiency of the HR function.
Job Description
- Lead and support the planning elaboration and execution of HR projects ensuring alignment with strategic priorities clear timelines and efficient resource coordination.
- Monitor projects progress manage dependencies and support issue resolution to keep initiatives on track.
- Maintain comprehensive project documentation (i.e. plans meeting minutes decision logs schedules etc.) and regularly prepare and distribute reports milestone reviews and risk analysis tailored to the needs of various stakeholders.
- Facilitate smooth communication and manage relationships with internal and external stakeholders involved in HR initiatives beyond specific projects.
- Collect analyze and synthesize data related to HR projects or activities to support evidence-based decision-making.
- Provide operational and administrative support to the HR team including scheduling managing documentation and records.
- Assist in organizing internal events workshops and training sessions linked to HR activities.
- Contribute to optimizing HR processes and methodologies by identifying areas for improvement and suggesting suitable solutions.
- Support the implementation of tools templates and best practices to enhance the quality and consistency of deliverables.
- Ensure all HR activities comply with internal policies relevant laws and regulations.
Essential Requirements:
- Ideally previous experience within a HR organization for 18 to 24 months with similar role and ability to operate within a large corporation.
- Proficiency in English written and spoken.
- BSc/BA in Business Administration or relevant field; additional education in Human Resource Management will be a plus.
- Ability to handle data with confidentiality and knowledge with HR databases and HRIS systems.
- Strong understanding of project management principles and methodologies.
- Excellent written and verbal communication skills.
- Strong organizational and time management skills with attention to detail.
- Ability to identify and resolve issues and conflicts that arise during projects.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint) and experience with project management software.
- Ability to build rapport and collaborate effectively with diverse individuals and teams.
- Ability to adapt to changing priorities and manage multiple tasks simultaneously
Commitment to Diversity and Inclusion / EEO paragraph
Novartis is committed to building an outstanding inclusive work environment and diverse teams representative of the patients and communities we serve.
Benefits and Rewards: Read our handbook to learn about all the ways well help you thrive personally and professionally: and Accommodation:
Novartis is committed to working with and providing reasonable accommodation to all individuals. If because of a medical condition or disability you need a reasonable accommodation for any part of the recruitment process or in order to receive more detailed information about the essential functions of a position please send an e-mail to and let us know the nature of your request and your contact information. Please include the job requisition number in your message.
Skills Desired
Bachelors/First Univ. DegreeRequired Experience:
IC
Employment Type
Full-Time
