Office Coordinator (fixed term Nov 2025 â Apr 2026) 80-100%
Office Coordinator (fixed term Nov 2025 â Apr 2026) 80-100%
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1 Vacancy
Job Description
About You
We are looking for an enthusiastic and organized Office Coordinator to join our team in Zurich on a fixed-term contract to cover a maternity leave from November 2025 through April 2026. In this role you will play a key part in ensuring the smooth operation of our office and supporting our team during this important period. Are you a natural organizer with a passion for creating efficient welcoming and well-run workplaces Do you thrive when juggling multiple tasks planning engaging events and ensuring everything runs smoothly behind the scenes Are you detail-oriented approachable and motivated to help teams stay productive connected and happy
If youre answer is yes then this could be the perfect role for you!
Your Responsibilities
As our Office Coordinator youll play a vital role in the smooth day-to-day operations of RepRisks Zurich office while also supporting our global offices in line with our values. Youll be the go-to person for all office-related matters helping to create a positive productive and sustainable work environment.
This is an office-based role where you will:
Be the welcoming face of our Zurich officegreeting visitors liaising with service providers and assisting team members with their daily office needs.
Participate in global office alignment and sustainability committees helping to bring company-wide initiatives to life at the local level.
Oversee office supplies and coordinate with local IT support handling maintenance and administrative tasks to keep operations running smoothly.
Plan and organize local events and team activities with attention to sustainability engagement and budget considerations.
Support office budgeting by tracking costs and managing minor investments.
Lead local safety and emergency procedures including organizing trainings and keeping documentation up to date.
Qualifications :
You Offer
Proven experience in a similar office coordination or office management role ideally within fast-paced international mid-sized companies.
Strong digital skills and confidence using modern workplace toolsespecially MS Office Teams Planner Excel and PowerPoint.
A natural sense of hospitalityyou genuinely enjoy creating a welcoming and supportive environment.
Excellent multitasking and prioritization abilities with a hands-on can-do attitude.
Strong communication and interpersonal skills with the ability to connect with people at all levels.
Experience in planning and organizing events is a strong plus.
Full professional fluency in both German and English.
Additional Information :
Please note that we will only consider candidates with a valid work permit.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
