Assistant Facilities Manager

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Assist the Facility Manager in the delivery of services to operate and maintain the property including customer/client services financial management facility maintenance procurement and supplier management. Develop client relationships with key representatives in supporting clients corporate real estate goals and objectives.

Essential Functions:

• Assist Facility Manager with tactical planning for the site as needed or requested
• Retrieve mail/packages from loading dock and distribute following site SOW
• Assist with ordering of office supplies consumables PPE etc.
• Provide general overall facility management services including continuous monitoring of office/facility
• Support work order management for in house staff and vendors as necessary.
• Assist with the coordination and scheduling of maintenance activities
• Coordinate special events in support of client or JLL
• Support facility soft services as needed and directed such as: meetings preparation conference room reservations and set up food services vending and badging
• Act as an interface with client vendors visitors and guests with a focus on providing quality customer serviceEnsure appropriate follow up with customers
• Provide direction/information to vendors facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption
• Monitor and report to the Facility Manager on the facility operation through both direct employees and third-party service providers to ensure that all KPIs and SLAs are met or exceeded
• Assist with budgetary requests analysis and reporting
• Assist with researching analyzing and reporting budget variances
• Implement and monitor hazard control and team safety practices
• Manage site level invoicing as required
• Any and all other tasks and duties assigned

Job Requirements

• Bachelors Degree or equivalent work experience in Facilities Management or Property Management required
• Minimum of two (2) years of industry experience required either in the corporate environment or as a third-party service provider
• Strong leadership and relationship building skills
• Strong interpersonal skills and problem-solving ability
• Excellent verbal/written communication and presentation skills
• Proven record of providing excellent internal and external customer service
• Strong knowledge of Microsoft Office products such as Office Outlook Excel etc

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness so we offer a supportive culture and comprehensive benefits package that prioritizes mental physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.