Executive Coordinator to CPPAO & CIO

• Administrative duties including but not limited to generating team and committee meeting minutes and updating project management platforms.
• Scheduling internal and external meetings for both chiefs and team members as requested.
• Coordinating expense reporting and tracking budget expenses for both chiefs.
• Drafting sending and fielding responses to email communications and/or mailings to stakeholders.
• Maintaining shared calendars for departmental activities as needed.
• Coordinating administrative elements of grantmaking processes including generating and organizing award letters grant agreements and other documents.
• Researches prioritizes and follows up on inquiries regarding their departments which includes those of a sensitive or confidential nature. Determines appropriate course of action referral or response.
• Prioritizes conflicting needs; handles matters expeditiously proactively and follows through on projects to successful completion often with deadline pressures.
• Supports the project management of various dynamic projects sometimes simultaneously.
• This position may serve as backup support to the Front Desk Coordinator and assisting in the setup to internal meetings.

• Please note that this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.

• Apply an equitable and anti-racist analysis to all functions to achieve organizational goals.
• Embrace support and integrate Community Foundation philosophies related to diversity inclusiveness and anti-racism with a willingness to acknowledge and address other forms of bias.
• Ability to confront personal individual and internal systemic bias regarding race age gender gender- identity sexual orientation ability etc. which will require sharing and discussing personal identities related to the work environment.
• Ability to work and navigate emotionally taxing conversations related to power privilege racism and oppression on a regular basis.
• Must have strong emotional intelligence and resiliency skills to lead and/or actively participate in advancing our work relative to racial social and economic justice.

• Support the mission vision and strategic goals as a part of the Performance Excellence Model of the Community Foundation to serve both internal and external customers.
• Follow and support Community Foundation policies and procedures.
• Evaluate own performance and assumes responsibility for professional development.
• Embrace philosophy of one actively engaged in lifelong learning.
• Demonstrate and models Process documentation for clarity and consistency.
• Maintain current knowledge of all changes affecting area of work.
• Conduct self in a professional manner and follows and support the core values commitments and behaviors.
• Maintain appropriate professional appearance and confidentiality.

• Actively represents KZCF at community-based meetings and events which may require evening and weekend engagement throughout the year.
• Actively participate in meetings committees and volunteer opportunities within the organization.
• Apply an anti-racism analysis and engage with others in support of learning ways to advance collective DEI understanding and skills.
• Participate as a team member utilizing a collaborative style to achieve mutual goals.
• Provide proactive creative cross-functional thinking and ideas to enhance services to customers.
• Demonstrate ability to work effectively with others.

• Experience working in a business-related field or office environment.
• Experience and comfort using a variety of computer technologies especially database and spreadsheet programs.
• Must have well-developed writing proofing critical thinking and oral communication skills.
• Must be able to work effectively in a team environment.
• Must have the ability to work independently and attend to multiple tasks.
• Must be comfortable working with community members fielding calls and emails
• In-depth knowledge/understanding of computers including general business software (i.e. Word Teams & Excel)
• Demonstrated ability to effectively interact communicate and collaborate with people from all cultural backgrounds.
• Must have the ability judgement poise and personal capabilities to build and maintain trust.
• High personal resiliency skills and tools.
• Deep personal commitment to addressing racism with an orientation toward the Kalamazoo community.
• Ability to work both independently as a team member and with a broad range of constituencies.
• Ability to prioritize multiple projects and work under pressure.
• Willingness to learn and be adaptive to support a complex and evolving body of work.
• A high degree of personal integrity and ethics

• Bachelors degree in business or other related field

• While working virtually must ensure remote environment has consistent access to high-speed internet generally free from distractions.
• Work in well-lit pleasant smoke-free office.
• Must be able to sit for long periods of time.
• Frequent requirement to stand; walk; use hands to finger handle or feel; and reach with hands and arms
• Frequently involves extended workdays and periodically involves irregular work hours.
• Regular group and public speaking.
• Occasional travel and/or overnight work schedules.
• Requires attention to detail and ability to concentrate on figures paperwork data etc.
• Frequent pressures related to meeting deadlines and fulfilling scheduling requirements.
• Frequent distracting influences such as people phone calls noise and so forth.
• Frequent simultaneous handling of multiple tasks and intermittent or cyclical work pressures.
• Occasionally requires on-call availability to handle work problems emergencies/crisis situations etc.
• Occasional work at multiple sites or travel.

Required Experience:

Chief