Workplace Experience Specialist (Part Time, Fixed Term Contract)

Sprout Social is looking to hire a Part-Time Workplace Experience Specialist to join the Workplace Experience team for a fifteen-month Fixed Term Contract

Why join Sprouts Workplace Experience team

The Workplace Experience team is at the center of driving Sprouts culture creating collaborative workspaces leading in-person and virtual events and partnering with our Distributed and Employee Experience teams to ensure our employees are set up for success. Our team tackles more than facilities. We care about the entire personnot just the space they work in. Joining the Workplace Experience team means youll get to frequently collaborate and perfect your craft including customer service events facilities and forging the path for hybrid work at Sprout. Youll be at the epicenter of what makes Sprout Sprout.

What youll do

• Manage the day-to-day needs of our Dublin office from supplies and snacks to maintenance.
• Liaise with vendors cleaners and building management to ensure everything runs smoothly.
• Plan communicate and execute a variety of internal events including team meetups Happy Hours and internal meetings.
• Support the onboarding of new hires and create a welcoming experience for all visitors.
• Manage and resolve all incoming workplace support tickets and staff feedback with a strong focus on exceptional customer service and timely solutions.
• Additional tasks as needed related to office support in-person events and other facility tasks.

What youll bring

A successful candidate will bring previous experience in workplace coordination office management facilities or administrative support. You have a friendly approachable manner and excellent communication skills paired with strong organisational abilities and a sharp eye for detail. Youre confident using tools like Google Workspace Slack and basic spreadsheets and youre comfortable managing your own time and working independently. Most importantly you have a proactive can-do attitude you anticipate problems before they arise and take real pride in creating a smooth welcoming workplace experience.

The minimum qualifications for this role include:

• Ability to be onsite in our Dublin office 3 days per week 9am - 5pm Tuesday Wednesday Thursday (some flexibility may be required)
• 2 years experience in a similar role (e.g. workplace coordination office/facilities management administrative or operations support)
• Proficiency with basic digital tools such as Google Workspace (Docs Sheets Calendar) Slack and email platforms
• Ability to work independently and take ownership of tasks with minimal supervision
• Experience producing in office and offsite events.

Additionally these are the preferred qualifications that would indicate a particularly strong candidate:

• Experience working in a globally distributed organisation
• Familiarity with internal communications

How youll grow

Within 1 month youll plant your roots including:

• Complete Sprout Socials new hire training & onboarding program alongside other new Sprout team members. Youll gain a broader understanding of our products and how your role fits into the organization.
• Make a plan with your manager to set initial priorities align on expectations for your role plant goalposts for your career and learn about Sprouts approach to Workplace Experience Distributed Work and the overall Employee Experience.

• Take ownership of the day-to-day operations of our Dublin office from supplies and snacks to maintenance.
• Meet and begin to build relationships with our office vendors.
• Support the team by resolving office support tickets setting up new starters & troubleshooting any issues.
• Run in office events including Happy Hours & Breakfast Bars.

Within 3 months youll start hitting your stride by:

• Beginning to bring your own spin and ideas to the office - including proposing event ideas to your manager.
• Building relationships with our office regulars as well as leadership in Dublin in order to best support the office needs.
• Building strong relationships with our vendors and ensuring they are delivering on our office needs.

Within 6 months youll be making a clear impact through:

• Have your first performance conversation with your manager where youll discuss your accomplishments in your role and work together to build goals for your professional growth.
• Be the go to person for all Dublin workplace needs.
• Proactively lead projects to continuously improve our workplace experience.
• Get involved with international CRGs to support local events / workshops and efforts.

Within 12 months youll make this role your own by:

• Have made a lasting impact on the culture within the Dublin office
• Surprise us! Use your unique ideas and abilities to change your team in beneficial ways. that we havent even considered yet.

Of course what is outlined above is the ideal timeline but things may shift based on business needs and other projects and tasks could be added at the discretion of your manager.

Were proud to regularly be recognized for our team product and culture. Our benefits program includes:

• Insurance and benefit options that are built for both individuals and families
• Progressive policies to support work/life balance like our flexible paid time off and parental leave program
• High-quality and well-maintained equipmentyour computer will never prevent you from doing your best
• Wellness initiatives to ensure both health and mental well-being of our team
• Ongoing education and development opportunities via our program employee-led diversity equity and inclusion initiatives and mentorship programs for aspiring leaders
• Growing corporate social responsibility program that is driven by the involvement and passion of our team members
• Beautiful convenient and state-of-the-art offices in Dublins city centre

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