Administrative Supervisor (Internal Candidates Only)

Yamhill County has one regular full-time position for an Administrative Supervisor. This position supervises organization planning and implementation of specific programs within the County Clerks Office. Consults with other public and private entities in development of facilities and programs. Provides supervision and technical assistance to other staff members as well as delegates work provides direction and reviews work as necessary. Develops and provides training to department staff advisory groups and other agencies. Responsible for a variety of confidential and advanced administrative support duties of considerable complexity. Provides leadership and assistance to the County Clerk. THIS IS A NON-BARGAINING POSITION.

• Coordinates and provides advanced technical assistance to members of the public and staff such as recording public records licenses passports and election administration completing reports and data management.
• Provides information on recording laws department policies passport acceptance procedures and a variety of programs available to the public.
• Performs accounts payable functions budgeting cash handling and maintains filing systems including archived records.
• Assists and oversees data entry input maintenance and updates to multiple software systems and platforms.
• Oversees delegated workflow and statutory deadlines.
• Coordinates and compiles operational data and generates summary and statistical reports related to specific program areas.
• Coordinates and directs the archival and storage of permanent records and maintains records in accordance with state retention requirements.
• Assists customers and provides information to the public and other departments concerning laws and the applicability of federal state and local laws.
• Coordinates and directs staff with duties associated with the yearly session of the Property Value Appeals Board.
• Monitors and directs the issuing and processing of business marriage and domestic partnership licenses.
• Monitors and directs the recording functions of screening recording and scanning documents.
• Analyzes laws ordinances and regulations affecting specific program areas and recommends changes in procedures to improve operations and meet statutory requirements.
• Operates general office equipment and computers as well as technical systems and software related to the program areas of the Clerks Office.
• Performs other duties of a similar nature or level as required by the County Clerk.

Employees must be able to perform the essential functions of this classification with or without accommodation.

The Benefits

Yamhill County offers generous employee benefits:

• 15 paid holidays per year.
• 19.5 days of Flexible Earned Time (FET) accrual in the first year (based on an 8-hr day).
• PERS (Public Employee Retirement System) - 100% employer funded contributions.
• Full health benefit offerings with employee premiums starting as low as $70.13/month for PPO and $0 monthly for HMO for 2025 to2026 plan year. *
• Qualifying employer for public service student loan forgiveness.

Required Information

Under the provisions of the Immigration Reform and Control Act of 1986 any person hired or rehired is required to provide evidence of identity and eligibility for employment. Yamhill County does not offer VISA sponsorships. The County verifies the valid work authorization of each employee using Form I-9 and the E-Verify Program.

Yamhill County is an Equal Employment Opportunity Employer and values diversity.

All qualified applicants are encouraged to apply. Applicants are considered for employment based on their qualifications without regard to race religion gender sexual orientation national origin age marital or veteran status medical condition or disability or any other factor prohibited by law or regulation. Veterans are encouraged to apply. Do not include information or photos that would identify those personal traits. Documents included with this identifying information will be removed from the application packet.

Some positions require a criminal history check and a review of driving record. All County positions require regular prompt and consistent attendance.

Accommodation Under the Americans With Disabilities Act

Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources at or via email at.

Veterans Preference

Under Oregon law ORS 408.225-408.238 veterans who meet the minimum qualifications for a position may be eligible for hiring preference. If you think you may qualify a Veterans Hiring Preference Form MUST be completed and submitted with the application along with other supporting documentation. For the form and information for this process pleaseclick here.(Download PDF reader)

If you need assistance with completing an application for employment or with obtaining a Veterans Hiring Preference Form please contact Human Resources at or via email at .

MINIMUM EXPERIENCE AND TRAINING:
High school diploma or equivalent and five years work experience of increasingly responsible administrative or supervisory experience related to office administration. Training and/or experience in customer service accounting and record keeping preferred. College level coursework or training in an area relatable to the position may substitute for one year of experience. Any satisfactory equivalent combination of experience and training which ensures the ability to perform the work may substitute for the above.

OTHER REQUIREMENTS:
Ability to secure and maintain a drivers license valid in the state of Oregon or an acceptable alternative means of transportation. May be required to drive a county vehicle. Employees authorized to operate a private vehicle on County business are required to carry a valid drivers license and liability insurance minimums as outlined in ORS 806.070.

Employment will be subject to successful completion of a background check and voter registration in the State of Oregon.

WORK ENVIRONMENT/PHYSICAL DEMANDS SUMMARY:
The employee in this position typically works in an office environment and uses a computer telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. The employee may encounter frequent interruptions throughout the workday.

The employee is regularly required to sit talk or hear; frequently required to use repetitive hand motion handle or feel and to stand walk reach bend or lift up to 20 pounds regularly and 30 pounds occasionally.

Contact with the public in office environments may risk exposure to irrational/hostile behavior contagious diseases or contact with domestic animals.

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job description in no way states or implies that these are the only duties to be performed by an employee occupying this position. Employees may be required to perform other related duties as assigned to ensure workload coverage. Employees are required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description does NOT constitute an employment agreement between the employer and employee and is subject to change by the employer as the organizational needs and requirements of the job change.

The job specification requirements stated are representative of minimum levels of knowledge skills and abilities to perform this job successfully. Any satisfactory equivalent combination of experience and training which ensures the ability to perform the work may substitute for the above so that the employee will possess the abilities or aptitudes to perform each duty proficiently.