Registrar/Admin Assistant to the Principal, Durango High School, 1.0 FTE

Durango School District 9-R is accepting applications for a High School Registrar/Assistant to the Principal. Position is full time and includes benefits. Position begins September

Job Title: High School Registrar/Admin Assistant to Principal Pay Grade: ESP Salary Schedule

Job Family: Administrative Support FLSA Status: Non-exempt

Department: School Based Prepared Date: July 1 2015 rev. 7/1/20 8/29/25

Typical Work Year: 12 months

SUMMARY: Maintain permanent student records and transcripts according to district and state guidelines. Assist with the administration coordination and communication of the student and course registration process and the master schedule. Responsible for accurate student database information and related reports.

ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The frequency and percentage of time of duties may vary based on building needs.

Maintain monitor and manage an accurate student database according to federal and state laws and district policies and procedures. Add new students withdraw students change schedules and update personal information (parent/guardian address phone numbers emergency contacts etc.). Maintain accurate class lists. Retrieve compile download and provide data for reports that the principal needs both internal and external such as but not limited to course distribution GP awards enrollment projections student funding transportation needs enrollment counts testing October Count CDE reports etc. Responsible for grade and progress reporting by ensuring teachers have properly entered all grades for their students. Oversee the distribution and processing of grade reporting cycles. Ensure report cards and progress cards are printed and mailed at appropriate times.

Coordinate the student enrollment process by obtaining required paperwork such as out of district records birth certificates etc. explaining school/district policies and procedures establishing an appropriate schedule for the student and arranging for registration informational meetings if necessary. Mails student records and requested purges files and/or arranges for necessary archiving.

Assist the Principal in building the master schedule by inputting student course and schedule requests into the system analyzing conflicts performing schedule runs and using tools within student database software to develop a desired schedule. Ensure that each student has a complete and accurate schedule for the new year. Make student schedule corrections and changes as appropriate

Coordinate and oversee the course registration/pre-intent process by compiling typing verifying data and arranging for the printing of all registration materials; organizing conferences if needed; preparing and distributing all registration materials; and collecting schedule choices from students. Collaborate and establish timelines both internal and external for transitioning middle school students.

Assists the Principal in coordinating student registration/progress events such as back to school nights open houses arena registration parent/teacher conferences orientations college nights registrations conferences etc. Duties may include preparing materials handouts agendas newsletters and the program planning book; arranging for staff coverage; creating signs/posters; making room arrangements; and publicizing the event.

Support teachers with the use of the student information system as it pertains to gradebook and attendance systems.

Archive district data for schools within the district.

Assist with the transfer of transcript information to post-secondary institutions.

Engage in ongoing professional development.

Ongoing Perform other duties as assigned including providing back-up coverage to other positions registering new students assisting students in the health clinic and contacting parents/guardians as necessary. Clinic duties may include assisting students with minor injuries and illnesses dispensing authorized medication contact parents or emergency medical personnel if needing and keeping accurate records of care given.

EDUCATION AND TRAINING: High school diploma or equivalent.

EXPERIENCE:Minimum of 2 years experience in clerical support positions. Registrar experience preferred. Experience working with students preferred.

CERTIFICATES LICENSES & REGISTRATIONS: Criminal background check required for hire. CPR and First Aid training preferred at hire; required one month after hire. Meds administration required one month after hire.

TECHNICAL SKILLS KNOWLEDGE & ABILITIES:

• Oral and written communication skills.
• English language skills; multilingual skills preferred.
• Interpersonal relations skills.
• Personal computer and keyboarding skills.
• Customer service and public relations skills.
• Critical thinking and problem solving skills.
• Ability to maintain confidentiality in all aspects of the job.
• Ability to manage multiple tasks/priorities with frequent interruptions.
• Ability to promote and follow Board of Education policies Superintendent policies and building/department procedures.
• Ability to grow and develop knowledge skills and attitude through professional development.
• Ability to communicate interact and work effectively and cooperatively in a team setting
• Ability to recognize the importance of safety in the workplace follow safety rules practice safe work habits utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator.

MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:

• Operating knowledge of and experience with personal computers and peripherals.
• Operating knowledge of and experience with Microsoft Office email/calendar systems financial software publishing software.
• Operating knowledge of and experience with typical office equipment such as telephones copier fax machine E-mail etc.

Durango School District 9-R is an equal opportunity educational institution and will not discriminate on the basis of race color sex religion national origin ancestry creed age marital status sexual orientation genetic information disability or need for special education services in admissions access to treatment or employment in educational programs or activities which it operates or any other applicable status protected by federal state or local law. For information regarding civil rights or grievance procedures contact Laura Galido Compliance Officer Durango School District 9-R 201 E 12th Street Durango CO 81301 or the Office for Civil Rights U.S. Department of Education 1244 Spear Boulevard Suite 310 Denver CO 80204-3582 .