Executive Assistant to the Chief Executive Officer
Executive Assistant to the Chief Executive Officer
Posted on :
01-09-2025
Employer Active
1 Vacancy
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
01-09-2025
Job Description
POSITION TITLE: Executive Assistant to the Chief Executive Officer
REPORTS TO: Chief Executive Officer
SALARY: Approximately $95000 (Salary dependent on experience)
The Northern Virginia Transportation Authority (NVTA) is seeking a highly motivated and experienced Executive Assistant to the Chief Executive Officer (CEO). This is a pivotal opportunity to provide direct support to the CEO while contributing to NVTAs priority to advance and improve Northern Virginias transportation network.
In this dynamic role the Executive Assistant will provide high-level administrative and strategic support to the CEO ensuring the smooth and effective management of priorities meetings travel and communications. This position also offers the chance to work closely with senior elected officials planning and finance leaders and transportation stakeholders from across the region.
APPLICATION INFORMATION:
APPLICATION INFORMATION:
NVTA participates in the Virginia Retirement System (VRS). In addition the Authority offers comprehensive medical and dental insurance vacation and sick leave life insurance and continuing education opportunities. Additional information regarding the Authority can be found at position is open until it is filled. To apply or ask questions please send a cover letter and resume to
The Northern Virginia Transportation Authority prohibits discrimination on the basis of race sex color national origin religion age veteran status political affiliation or disability.
FUNCTIONAL RESPONSIBILITIES:
FUNCTIONAL RESPONSIBILITIES:
- Serve as the primary point of contact for all matters pertaining to the CEO including those of a critical nature.
- Prioritize and determine appropriate course of action based on prior guidance from the CEO.
- Apply experience skills and talent to develop self-sufficiency in the execution of all duties quickly.
- Maintain critical awareness of regional transportation matters paying close attention to those involving NVTA and of interest to the CEO. Review and recap regional transportation meetings such as the National Capital Region Transportation Planning Board and the Commonwealth Transportation Board in Virginia as examples.
- Provide support to NVTAs Governance and Personnel Committee including preparing meeting documents summary minutes and staffing meetings. Additionally this position coordinates NVTAs Annual Legislative Priorities working with CEO senior management and legislative consultant.
- Represent NVTA on behalf of the CEO at events to include speaking and presenting NVTA information and outreach.
- Act as a barometer having a sense for the issues taking place regionally and within the office and share insight to the CEO and senior management.
- Provide leadership to build relationships crucial to the success of the organization and manage a variety of special projects for the CEO.
- Provide a bridge for smooth communication between the CEO and staff demonstrating leadership to maintain credibility trust and support.
- Successfully anticipate and complete critical aspects of deliverables with a hands-on proactive approach including drafting correspondence and other tasks that facilitate the CEOs ability to effectively lead.
- Complete a broad variety of administrative tasks that facilitate the CEOs ability to effectively lead the organization including assisting with special projects; designing producing and reviewing complex documents reports and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and administrative reports.
- Coordinate the CEOs outreach activities and communication. Following up on contacts made by the CEO to cultivate ongoing relationships furthering the Authoritys outreach goals.
- Monitor and report progress made on CEO/organizational goals.
- Act as a liaison and provide support to Authority members while keeping CEO apprised of activities.
- Provide sophisticated calendar management for CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements and the best use of the CEOs time.
- Work closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities following up appropriately. Schedule meetings; draft agendas; develop compile and distribute presentation and other materials. Adhere to compliance with applicable laws and regulations set in the NVTA Bylaws and Virginia open meeting statutes.
- Prioritize conflicting needs; handle matters expeditiously proactively and follow through on projects to successful completion often with deadline pressures.
- Ensure that the CEOs bio is kept up to date and respond to requests for materials regarding the CEO and the organization in general.
- Compose edit and complete first draft of written communications to external stakeholders.
- Review and edit internal documents in advance of the CEO review or action.
- Manage the CEOs information technology including hardware software desktop support as well as smart phone and I-Pad.
PREFERRED CHARACTERISTICS:
- Exceptional organizational skills that reflect ability to independently perform and prioritize multiple tasks seamlessly with impeccable attention to detail.
- Expert level written and verbal communication skills.
- Demonstrated proactive approaches to problem-solving with strong decision-making capability; able to make appropriate informed decisions regarding priorities and available time.
- High degree of professionalism emotional maturity and resourcefulness.
- Highly resourceful team-player.
- Demonstrated ability to achieve high performance goals and meet deadlines.
- Proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.
- Technical proficiency and problem-solving skills related to IT support and troubleshooting.
- Able to maintain a high level of integrity and discretion in handling confidential information.
- Ability to exercise excellent independent judgment.
- Ability to quickly change focus direction or approach in response to changing circumstances or priorities.
QUALIFICATIONS EDUCATION AND EXPERIENCE:
- Minimum of a bachelors degree with preference for a focus in an area such as management public administration communications political science urban or transportation planning or environmental science (with transportation planning focus).
- Professional experience in state and local government or metropolitan transportation planning is an additional plus.
- Applicants who believe they are well-rounded fit for the position are encouraged to apply even if their qualifications do not align with those listed. NVTA values diverse experiences and backgrounds believing they contribute to a stronger team.
ADDITIONAL CONSIDERATIONS:
- It is preferred that NVTA staff live in Northern Virginia.
- Reimbursable local travel should be anticipated.
- Evening meeting commitments will occur.
ABOUT NVTA:
The Northern Virginia Transportation Authority (NVTA) is a regional government agency focused on long-term transportation planning and investing in multimodal projects to reduce congestion. Every two years NVTA updates the regional transportation plan and manages a funding program typically exceeding $690 million.
Over the past decade NVTA has committed nearly $5 billiontoward 380 projectsin transit rail road improvements technology and active transportation infrastructure across Northern Virginia. These investments are expected to create 42000 jobs save 400 million hours of travel time by 2035 and deliver $6 billion in taxpayer savings.
NVTAs finance team manages $470 million in annual revenues $3 billion in project funding and $2 billion in investments. With a staff of 21 across planning finance and communications NVTA handles complex financial management with a high level of independence and expertise.
WORK ENVIRONMENT:
WORK ENVIRONMENT:
NVTA staff currently work in the office on Tuesdays Wednesdays and Thursdays with the remaining portion of the week working remotely. Each employee has an individual hard-walled office.
Work will typically be performed in a quiet office environment. Support to Authority (and potentially committee) meetings will be in a public meeting environment. Authority and committee meetings are often conducted during evening hours. Attendance at other regional evening meetings may be required. During periods of public engagement evening and weekend work may be required.
NVTA has been designated as a Best Workplace for Commuters with offices located near major highways (I-66 and I-495) the Dunn Loring Metro Station (Orange Line) and a commuter bus lot served by Fairfax Connector and Metrobus. Employees can also access the nearby I-66 active transportation trail.
BENEFITS:
BENEFITS:
- Health Dental & Vision Insurance
- Short- and Long-Term Disability Insurance
- Membership in the Virginia State Retirement System Plans.
- Life Insurance
- Annual and Sick Leave as well as 14 holidays
- Flexible Spending Accounts (Health/Dependent Care)
- Tax-Free Commuter Benefits: Parking and Transit Benefits
- Capital Bikeshare Membership
- Support for Professional Certifications
- Free In-building Fitness Center
- Free In-building Coffee/Tea Bar
- Free Parking
About Us
Established through the Code of Virginia the Northern Virginia Transportation Authority (NVTA) is a regional organization that develops the long-range transportation plan for Northern Virginia. With a priority to reduce congestion NVTA uses performance-based criteria to evaluate and fund regionally significant multimodal transportation just under a decade NVTA has invested $3.8 billion toward advancing 140 regional transportation projects located throughout the Northern Virginia region.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
