Executive Assistant to the Senior Vice President, Chief Strategy and External Affairs Officer

Xylem is a Fortune 500 global water solutions company dedicated to advancing sustainable impact and empowering the people who make water work every day. As a leading water technology company with 23000 employees operating in over 150 countries Xylem is at the forefront of addressing the worlds most critical water challenges. We invite passionate individuals to join our team dedicated to exceeding customer expectations through innovative and sustainable solutions.

THE ROLE:

The Executive Assistant to the SVP and Chief Strategy and External Affairs Officer is a key position in our organization. The candidate should be looking to gain hands-on experience across functions through supporting key projects and key leaders within the organization. The ideal candidate is a positive influencer proactive approachable and professional with demonstrated capability to work effectively in a high-energy fast-paced team-oriented environment. Time-sensitive situations and changing priorities require flexibility adaptability and creative thinking. This candidate should have strong interpersonal skills to work well with people at all levels across multiple organizations and with leaders both in and outside of Xylem.

RESPONSIBILITIES:

• Organize internal and external meetings as well as participation in industry conferences
• Assist in the compilation and distribution of materials prepared for executive leadership
• Process expense reports and invoices
• Act as a Gatekeeper of all contact with the public clients and staff coming through the executives office
• Manage extensive and complex calendars for Senior Executive (and several VPs within the organization) in a fast-paced and dynamic environment
• Coordinate and organize senior meetings draft communications and presentations including agenda setting material preparation and distribution speaker coordination and logistics.
• Arrange and maintain extensive travel plans and itineraries for both international and domestic travel
• Plan and lead events as needed
• Responsible for processing department invoices utilizing the accounts payable system (Catalyst).
• Collaborate with finance and accounting teams to accurately code invoices for payment from specific cost center and applicable projects within the annual budget.
• Establish new vendors in the global procurement system(GEP) by providing accurate verifiable vendor documentation.

QUALIFICATIONS:

• 10 of administrative experience ideally supporting at the SVP level (or equivalent)
• Bachelors degree preferred
• A minimum of three years of administrative and corporate operations experience including supporting C-suite executives office management expense reporting travel coordination event planning and team management
• Advanced proficiency with Microsoft Office products including Outlook Word Excel PowerPoint and Teams
• Experience with travel and expense management software such as AMEX and Concur
• Highly organized with attention to detail
• Ability to work well in a fast-paced environment and manage multiple projects with competing deadlines and priorities
• Proven ability to maintain high level of confidentiality and exercise discretion ability to balance differing opinions
• Pro-active critical thinker with the desire to approach tasks analytically to challenge existing processes attempting to improve overall efficiency
• Excellent written and verbal communication skills
• Self-motivated and resourceful
• Ability to work both independently and collaboratively within a team
• Curious and eager to learn about different aspects of the business
• Flexibility in skillset (jack/jill-of-all-trades)

The estimated hourly range for this position is $45 to $55 per hour plus pay is dependent on multiple factors such as skills experience and work location and is not typically at the top of the range. At Xylem we offer a competitive compensation package with a generous benefit package including Medical Dental Vision plans 401(k) with company contribution paid time off paid parental leave and tuition reimbursement.

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Join the global Xylem team to be a part of innovative technology solutions transforming water usage conservation and re-use. Our products impact public utilities industrial sectors residential areas and commercial buildings with a commitment to providing smart metering network technologies and advanced analytics for water electric and gas utilities. Partner with us in creating a world where water challenges are met with ingenuity and dedication; where we recognize the power of inclusion and belonging in driving innovation and allowing us to compete more effectively around the world.