Office Manager
Office Manager
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1 Vacancy
Job Description
The work we do matters!
Hiring Agency:
Public Service Commission - Agency 14
Location:
Hiring Rate:
Job Posting:
Applications No Longer Accepted On (If no date is displayed job is posted as open until closed):
Job Description:
Schedule: 8:00 am 5:00 pm Monday Friday; flexibility available to promote work-life balance.
Hiring Rate:$56788 annually salary is negotiable commensurate with experience.
Job Duties:
Plans organizes and manages the work activities of staff to facilitate the attainment of Commissions goals and to ensure the consistent application of administrative policies procedures and standards.
Facilitates the purchase of a variety of office equipment furniture supplies and materials as needed. Prepares purchase requisitions and purchase orders in JD Edwards (Enterprise 1).
Serves as primary backup for the agencys deposit in JD Edwards (Enterprise 1).
Assists with office moves acquiring new and disposing of old office furnishings and upkeep as need or requested. Also assists with onsite storage maintenance and upkeep. Works with vendors to direct completion of requests and maintenance needs.
Acts as liaison for internal staff and external agencies regarding logistics administrative support building management and building security.
Coordinates and oversees the optimal utilization of office space and building resources.
Coordinates out of state travel and meeting arrangements and internal events trainings and workshops.
Manages scheduling and maintains and synchronizes an agency-wide calendar.
Confers with staff and supervisors to exchange information on and/or explain work policies procedures and guidelines and to identify the characteristics and formulate possible solutions to work-related problems.
Trains staff in the principles practices policies and/or procedures of the agency to maintain and/or improve efficiencies in administrative procedures and processes.
Studies/analyzes existing systems and recommends changes in policies procedures and standards.
Drafts agency correspondence as required.
Other duties as assigned.
Requirements / Qualifications:
Minimum Qualifications: Associates degree in business administration office management or related field. Three (3) years of successful experience working with executive level staff; providing executive administrative and logistical support including planning organizing and implementing business activities; outstanding organizational and administrative skills. Previous experience as an office administrator operations manager or executive assistant. Experience may substitute for education on a year-for-year basis. Advance level computer skills with Microsoft Suite (excel word access and outlook).
Preferred Qualifications: Bachelors degree in office management or related field education may be substituted for experience on a year-for-year basis. Four (4) years of experience in planning organizing and implementing administrative or business functions. Experience in an office-related setting program management and/or procurement executive support and managing office administrative functions. Experience performing accounting functions including the states Enterprise 1 system (JD Edwards). Previous work experience in Nebraska state government with elected officials and executive management.
Knowledge Skills and Abilities:
Knowledge of: office management and record keeping methods and practices; administrative report preparation practices; the methods procedures and equipment of office operations and administrative functions; the procedures of accounting reporting and record keeping.
Skill in: Microsoft Suite and other computer software and equipment.
Ability to: Must be highly organized able to multi-task and prioritize work in a fast-paced changing environment. Must be able to interact and communicate (in person by telephone computer email and correspondence) with staff at all levels elected officials and external stakeholders to establish work relationships; apply management practices techniques and methodologies to assigned activities; identify and prioritize problems and formulate possible solutions; identify and interpret program-administrative requirements policies and regulations to provide guidance and advice; work independently and handle confidential information.
Benefits
We offer a comprehensive package of pay benefits paid time off retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.
Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position agency and employment status. For more information on benefits please visit: Opportunity Statement
The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity inclusion and belonging. We recruit hire train and promote in all job classifications and at all levels without regard to race color religion sex. age national origin disability marital status or genetics.
Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.
Required Experience:
IC
Employment Type
Full-Time
