Records Assistant
Records Assistant
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1 Vacancy
Job Description
Current Employees:
If you are a current Staff Faculty or Temporary employee at the University of Miami please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet please review this tip sheet.
The Records Assistant is responsible for delivering a high-quality customer service experience to potential applicants current applicants and newly admitted students and their addition this person will be responsible for reviewing sorting classifying maintaining and archiving documents data test scores and other sensitive information related to a students official enrollment records using the Universitys student information systems including Slate PeopleSoft/CaneLink PowerFaids and OnBase.
Primary Duties and Responsibilities:
- Serve as the primary contact via phone and email for student and parent questions and concerns related to student applications and records and serve as the liaison for student records to other University departments.
- Load and index all documents and files related to undergraduate student records and ensure that the appropriate checklists are satisfied.
- Ensures that student records are kept secure and confidential and are accurately recorded in the Universitys student information system(s).
- Understands and communicates important concepts related to records management and utilizes a practical approach for ensuring that student records are accurately maintained.
- Regularly review and manage mismatched records in Slate manage test scores and process change requests from EM functional personnel.
- Assists with the final high school transcript review process.
- Other duties as assigned.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
Minimum Qualifications:
Education and Experience Requirements (Essential Requirements):
- High school diploma required. Post-secondary education preferred.
- One (1) year of relevant work experience managing records preferably in a higher education or corporate setting.
- Any appropriate combination of relevant education and work experience will be considered.
Knowledge Skills and Abilities:
- Knowledge of records management concepts is important for this position.
- Strong attention to details and ability to manage multiple projects and tasks simultaneously is required.
- Excellent oral and written communication skills and ability to provide excellent customer service to students parents and administrators.
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.
Job Status:
Full timeEmployee Type:
StaffPay Grade:
A2Employment Type
Full-Time
