HR Assistant, 1.0 Term Assignment (External Posting - for ESP Casuals/Terms)
HR Assistant, 1.0 Term Assignment (External Posting - for ESP Casuals/Terms)
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Job Description
External Posting - applications from approved casual and term ESP members and external applicants. If you are a Regular (permanent) ESP employee you must apply to the Internal Posting.
About the OCDSB: The Ottawa-Carleton District School Board is the largest school board in Eastern Ontario and offers students and parents a world of choice for learning. Our nearly 150 schools offer a wide range of programs to promote learning excellence and meet the individual needs of students parents and the community at large. Our schools are teaching communities where principals vice-principals teachers and support staff nurture student well-being and challenge students to achieve their best.
We are seeking a creative dynamic committed professional to join our team:
HR ASSISTANT - LEADERSHIP & STAFF DEVELOPMENT
Location: OCDSB Administration Building; 133 Greenbank Road Nepean
Position Status: 1.0 Term Assignment to May 21 2027 (12 month work year)
Hours of Work: Monday to Friday 35 hours per week
Affiliation: OSSTF District 25 - Educational Support Professionals (ESP)
Salary range: $49556 to $61287 (Level 5)
Job Summary
Under the direction of the Program Manager Leadership and Staff Development the HR Assistant provides administrative support to the Division; assists with the coordination implementation and registration of leadership and staff development activities and workshops; maintains spreadsheets and databases; and serves as the frontline contact to all employees requiring staff development services.
There will be some physical requirements including lifting and carrying supplies/packages of paper boxes and files to and from workshop locations. Flexibility in hours of work to accommodate early morning workshops and/or workshops that end after scheduled work day is required.
Qualifications
A certificate in office administration and 2-3 years of experience in a secretarial and administrative capacity. An HR Certificate would be considered an asset. An equivalent combination of education and experience may also be considered.
Excellent computer skills including proficiency in word-processing spreadsheets databases electronic mail and other OCDSB software applications.
Excellent interpersonal and communication skills (verbal and written) to exchange clarify and provide information on all aspects of OCDSB staff development initiatives.
Knowledge of human resources administration staff development functions relevant Board policies and procedures relevant collective agreements and handbooks.
Ability to understand and respond to inquiries using tact diplomacy and discretion; protects confidentiality integrity and privacy of employee information and files.
Demonstrates initiative and good judgment skills.
Strong organizational and time management skills required to prioritize work manage multiple and conflicting demands and to meet established deadlines.
Demonstrates a commitment to exemplary customer service.
Ability to work independently and with minimal supervision.
Accounting/mathematical skills required to track and consolidate division expenses.
Strong understanding of ApplyToEducation to approve and track staff absences related to staff development initiatives.
Application Process
The Ottawa-Carleton District School Board uses Apply to Education (ATE) to manage applications for job competitions. OCDSB employees can apply to this job posting using their existing ATE account. Please ensure your resume is in the Board approved format before submitting your application.
If you are not a Board employee and do not have an existing ATE account you will be asked to create one at . Choose Job Category ECE EA and Support Staff.
Applications will be considered in accordance with the ESP Collective Agreement in the following order:
1. Applications from Regular full-time and part-time employees within the ESP bargaining unit are given first consideration. (Internal Posting)
2. Applications from term and casual employees within the ESP bargaining unit are given 2nd consideration. (External Posting)
3. Applications from External candidates (including Board employees that do not belong to this bargaining unit) will be considered only if applications from 1 & 2 have been exhausted.
If you are a Regular part-time ESP member and also on the ESP Casual List you will see both postings. However you must apply to the Internal Job posting in order to be given 1st consideration.
In accordance with the collective agreement a newly hired regular employee is not eligible to accept another position for a period of six (6) months.
OCDSB employees serve students colleagues families and community partners. We invite people of all abilities orientations faiths ethnicities races genders and ages to join us as we create learning and working spaces that honour the unceded and unsurrendered land of the Algonquin people and respect value and increasingly reflect the diversity of Ottawa. Your lived experience is an essential contribution to deliver the education every student deserves with dignity.
If you require accommodations at any point in the selection process please send an email to at any time.
Employment Type
Contract
