(Auraria) Assistant Director of Procurement Services
(Auraria) Assistant Director of Procurement Services
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$ 95000 - 115000
1 Vacancy
Job Description
Department Information
Who we are: Welcome to theAurariaCampus locatedin the Platte River Valley in downtown Denver. The Auraria Campus is the service provider for 38000 students and approximately 5000 faculty and staff working at and attending theCommunity College of Denver Metropolitan State University of Denverand theUniversity of Colorado Denver. Learn more about us through this link: The Auraria Campus
Auraria employees enjoy an excellent benefits package which includes paid vacation holidays and sick leave multiple medical dental and vision options discounted RTD Eco-Pass BenefitHub and outstanding retirement plan. Learn more through this link:Non-Classified Benefits Package.
So if youre interested in a great job working alongside great people this may be the opportunity for which youve been waiting for.Description of Job
Job Summary: The Assistant Director of Procurement supports and oversees procurement operations across Auraria Higher Education Center (AHEC) Community College of Denver (CCD) and Metropolitan State University of Denver (MSU Denver) including contracting purchasing and construction-related procurements. This role supervises a team of procurement staff (3 FTEs and 1 part-time student) ensuring equitable workload distribution and compliance with institutional and state rules.
Under delegated authority the Assistant Director serves as second-in-command assuming the roles and responsibilities of the Director in their absence. This role oversees procurement operations- including contracting and purchasing. Responsibilities include daily staff management project assignment based on experience and workload and balance procurement requests across the team. This position works with the Director of Procurement Services ensuring work is completed according to the distinct procurement and fiscal rules of each entity (AHEC CCD (State) MSU Denver) and the Office of the State Architect (OSA) and State Buildings policies and procedures related to construction procurement.
Position leads strategic initiatives and the development and refinement of procurement policies and procedures. It supports the creation of strategic purchasing plans contract management training and AHEC P-Card program to enhance procurement efficiency and compliance. Under the guidance of the Director of Procurement the role educates stakeholders on the legal regulatory and academic concepts and theories relevant to developing drafting processing and managing procurement documents.
The position conducts procurements for goods and services including construction for AHEC CCD and MSU Denver by clarifying simplifying and modernizing procurement; providing ongoing customer service building confidence in the procurement process; ensuring fair and equitable treatment of all persons dealing with the procurement system; maximizing to the fullest extent the purchasing value of dollars; fosters effective broad based competition and safeguard the quality and integrity of the procurement system on a professional level consistent with the authority granted to this position.
Essentials Job Functions: Supervision of Procurement Staff (25%) - Provide direct supervision and oversight of Procurement Services personnel including three full-time staff and one part-time student employee. Holding signature authority is accountable for actions and decisions affecting pay status and tenure.
- Manage daily operations ensuring staffing levels workflows deliverables and the quality and quantity of work meets standards and deadlines to align with department deadlines and goals and comply with the distinct procurement and fiscal rules for each entity (AHEC CCD (State) MSU Denver) and the Office of the State Architect (OSA) and State Buildings policies and procedures related to procurement.
- Establish work schedules review and approve work and leave/absences.
- Initiate recruitment efforts collaborate with HR during the comparative analysis process conduct interviews and make recommendations for hire.
- Address performance issues resolve conflicts/disputes and collaborate with HR to initiate corrective action or disciplinary actions as needed.
- Identify and deliver/assign staff training and developmental opportunities.
- Provide on-going feedback and coaching prepare performance plans and complete evaluations.
- Oversee the P-Card Program to ensure compliance with all AHEC policies and procedures audit requirements training protocols etc.
- Serve as a procurement subject matter expert oversee and coordinate procurement activities including contracts construction-related procurements and other purchasing initiatives.
- Proactively collaborate with AHEC Project Management staff the Auraria Campus State Buildings Delegate and institutional partners Facilities staff to advise and meet deadlines for construction procurements.
- Maintain appropriate related records and documents ensuring deadlines are met and all AHEC or institutional partners requirements and relevant State requirements and policies are adhered to.
- Analyze requests for goods and services recommend alternate specifications and advise on availability reviewing for items covered by state cooperative and campus agreements. Determine appropriate procurement methods and manage the full solicitation process including developing specifications and scopes of work issuing bids/RFPs evaluating responses and awarding contracts to ensure maximum competition and compliance with policies and rules. Conduct procurement related meetings such as pre-proposal pre-bid bid openings post award and resolution sessions (as needed).
- Advises stakeholders on legal and regulatory requirements ensuring awareness of procurement and legal limitations.
- Maintain up-to-date knowledge and expertise in procurement related laws rules regulations policies and procedures. Serve as an agency liaison to internal and external stakeholders for procurement guidance.
- Coordinate with accounting departments to ensure proper reporting timely payments compliance with financial procedures and other related activities.
- Support and collaborate with the Director of Procurement to develop revise and implement policies procedures and strategic purchasing plans and initiatives.
- Assist in the design and delivery of procurement related training programs including purchasing and contract management and P-Card training to promote best practices and ensure consistent application of procurement standards.
- Prepare reports to support departmental goals and assist with tracking progress on capital projects and P-Card audit benchmarks and other strategic goals as identified).
- Engage with vendors to identify new sources of supply applying industry best practices recommend innovative materials methods products and services to meet departmental needs.
- Train new employees on procurement processes with minimal oversight from the Director of Procurement. Provide refresher training as neededwhether in response to policy violations user requests or procedural updates.
- Serve as Assistant Director of Procurement assuming responsibilities of the Director of Procurement during their absence including review and approval of sole source and emergency procurements.
- Collaborates with the Director to support development and implementation of rules policies and procedures that will affect goods services and construction-related acquisitions.
- Leads training initiatives for procurement staff as well as customers with Director of Procurement approval.
- Assist Director of Procurement with execution of internal quality assurance programs and policies ensuring compliance with statutory procurement and fiscal rules.
- Identify and help prevent statutory procurement fiscal and administrative/internal policy violations.
- Prepares responses to procurement protests and contributes to the defense of written appeals.
- Cover assignments for staff who are out of the office.
- Collaborate with Accounting departments on purchase order and encumbrance issues.
- Request special approvals from State Purchasing for CCD-related needs.
- Assist with State Risk Management liaison duties including generating insurance certificates for AHEC reviewing insurance contract language and contacting State Risk Management with questions from AHEC departments.
Minimum Qualifications Substitutions Conditions of Employment & Appeal Rights
Minimum Qualifications: - Bachelors degree from an accredited college or university in a field of study related to the work assignment
- Degree Substitution: A combination of work experience in the occupational field or subject area of the position work assignment which provided the same kind amount and level of knowledge acquired in the required education may be substituted on a year-for-year basis for the bachelors degree
- Five years of progressive experience as a professional in Procurement
- Previous experience being a lead worker or supervising staff
Preferred Qualifications: - Experience with governmental procurement
- Experience in an institution of Higher Education
- Experience with governmental construction procurement preferably State of Colorado
- Procurement Certification (CPPB CPPO NIGP-CPP)
Attributes and Abilities: - Proven experience in establishing and maintaining effective working relationships with a diverse population at all levels throughout the institutionand into the community.
- Outwardly contributes to a respectful positive and professional workspace.
- Strong judgment and critical thinking skills.
- Ability to deliberately listen and communicate relevant information anticipate problems and offer suggestions for resolution.
- Proven ability to manage multiple assignments priorities and projects in a demanding environment.
- Ability to work under tight deadlines and be adaptable to changing assignments.
- Knowledge of designing and delivering effective training programs.
- Strong ability to effectively communicate in a positive manner across various modalities.
- Strong attention to technical detail and accuracy.
- Ability to quickly learn software systems.
Supplemental Information
Colorado Partnership for Quality Jobs and Services Act information
After careful review of this position and the duties that it performs it has been designated in accordance with the Colorado Partnership for Quality Jobs and Services Act as a Not Covered position it does not fall in the category of employees that are eligible for representation by COWINS also known as the union. To learn more about this designation please visit this link:
Applicant Checklist & Minimum Qualifications- Resume (optional)
- Cover Letter (required)
E-mail Address
All correspondence regarding your status in the selection/examination process will be conducted by email.
Minimum Qualifications
Your application as submitted is used to determine if you meet Minimum Qualifications. Please read the Minimum Qualifications and ensure that information in your application draw correlations to the Minimum Qualifications. Human Resources Analysts will not infer that you meet the Minimum Qualifications if information isnt detailed in your application.
*Years of experience will be expressed in terms of full-time equivalent service with full-time workload equal to one (1) Full-Time Equivalent (FTE) year. No more than 1.00 FTE year may be credited in any twelve (12) month period. Positions working 40 hours or less per week will be pro-rated (30 hrs/wk0.75 FTE9 mos credit; 20 hrs/wk0.5 FTE6 mos credit; 10 hrs/wk0.25 FTE3 mos credit.)*
Commitment to Equity Diversity and Inclusion
The State of Colorado believes that equity diversity and inclusion drive our success and we encourage candidates from all identities backgrounds and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (with preference given to military veterans) or any other protected status in accordance with applicable law.
Auraria Campus is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any pre-employment testing participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to Mary Kate Schwien at
Required Experience:
Director
Employment Type
Full-Time
