STS Vendor Master Data, Specialist

Job Description

Position Overview

Our companys Global Business Solutions (GBS) organization plays a pivotal role in designing governing and executing global processes. Within GBS the Source to Settle (StS) organization takes charge of ensuring the timely and efficient processing of employee purchase orders supplier invoices and payments. The StS process encompasses various critical activities including Vendor Master Data setup Supplier Onboarding Purchasing Invoicing Settlements as well as StS Support.

The Vendor Master Data Specialist is responsible for overseeing the qualification analysis accuracy and change control of Vendor Master Data. Working independently this role leverages their expertise in the VMD platform business processes and Global Work Instruction to address any issues related to master data. Collaborating with other processes when necessary the Specialist ensures effective communication and interaction with Operational and Information Stewards to ensure the data is suitable for its intended purpose and to resolve any master data-related concerns. The Specialist plays a crucial role in qualifying and classifying data ensuring the precision and completeness of all information. Additionally they provide valuable recommendations to enhance workflow increase efficiency and capitalize on automation opportunities.

Position Responsibilities

Primary responsibilities for this position include but are not limited to the following:

• Perform the first review and enhancement of received data creations and changes to companys master data records by ensuring accuracy completion and adherence to procedure.
• Ensure master data integrity in key systems and maintain the processes to support the data quality.
• Develop and maintain a comprehensive understanding of all Vendor Master Data and process-related policies and procedures to effectively interface with internal and external clients and to proactively comply with audit requirements.
• Support departmental reports and metrics generation.
• Support other team members by providing cover when required.
• Support or deliver other activities and special projects as directed by the workstream MDM Domain Lead.
• Identify areas for data quality improvements resolve data quality problems by providing support through the appropriate choice of error detection and data cleansing and correction process control and improvement or process design strategies collaborating with leads and data stewards to meet customer requirements while adhering to published data standards.
• Resolve global transactional issues and deviations as needed and address process performance Anomalies.
• Assure root cause analysis of errors and non-compliant items are being performed and corrective actions are being implemented.
• Ensure all GBS Global Documentation is aligned to the process structure and design is up to date complete and relevant.
• Support Company merger and divestitures efforts as needed from a Vendor Master Data existing supplier review.
• Perform mass data uploads required and ensure the accuracy and compliance of large data sets.
• Compliance Communication & Training
• Involved in the development and documentation of processes with other functional data owners.
• Support the development of StS content to ensure accurate communication and standard training.
• Help educate and support our Company employees on the StS process and tools. Maintain files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices.
• Ensure compliance with company policies and procedures and supports company mission values and standards of ethics and integrity.
• Work closely with STS teams to ensure alignment of master data rules and the operations of the application meet all requirements.

Education & Experience

• Bachelors degree in business Accounting or Finance or related fields preferred
• Minimum of two (2) years relevant work experience.
• Knowledge of VMD platforms required.
• Broad understanding and knowledge of applicable business processes including end-to-end process use of data and lifecycle of data (creation to use to inactivation).
• Fluency oral and written communication in English required
• Teamwork and collaborative focus customer service oriented.
• Ability to function in a high-volume setting with tight deadlines.
• Attention to details and accuracy focus.
• Good analytical and problem-solving skills.

Required Attributes

• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.
• Good communication skills and ability to manage stakeholders requests in an efficient and assertive manner.
• Positive engaging disposition with high personal integrity credibility and energy.
• Business level of Spanish / Portuguese / Japanese / Arabic language (both written and spoken) Preferred.
• Strong communication and interpersonal skills that are effective with various cultures.
• SAP Experience.
• Intermediate to Advanced PC skills (MS Excel Word PowerPoint)
• Possess a high degree of integrity and personal ethics in implementing corporate policies and procedures.
• Strong customer service and collaboration mind-set
• Willingness to attend or conduct remote meetings during off hours (<5% of the time)

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Search Firm Representatives Please Read Carefully
Merck & Co. Inc. Rahway NJ USA also known as Merck Sharp & Dohme LLC Rahway NJ USA does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place introductions are position specific. Please no phone calls or emails.

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