Executive Assistant to the Chief Marketing Officer
Executive Assistant to the Chief Marketing Officer
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Were seeking a creative and highly organizedExecutive Assistant to the Chief Marketing Officer. Provides diverse and advanced administrative support for a senior officer. Utilizes technical and business knowledge company policies and practices and overall organizational awareness to support and communicate on behalf of executive and / or officer.
Position Responsibilities:
Provide Administrative Support to the CMO
Calendar and meeting management
Arranges and coordinates travel and meeting schedules including travel agendas and meeting schedules. Handles details involving foreign travel including entry papers currency passports and visas
Expense management Monthly submission for reimbursement & liquidation completes expense reports and maintains detailed records of expenses Follow up with billing related matters or expense charge discrepancies
Ensures status reports of all direct reports of the CMO are submitted on a timely basis
Personal arrangements on medical staffing car maintenance etc
Maintains file records for executive and/or officer
Performs other duties as assigned such as taking minutes of meetings or other administrative functions to support departmental meetings
Risk Management Control and Compliance
Ensure Marketing Dept. is compliant with Records Management requirements
Assist in testing controls for efficacy as needed
Act as Marketing Coordinator for Business Continuity Plan
Provide Administrative Support to the Marketing Team
Provide coordination support: (Tech BCP Finance etc)
Provide coordination in setting up on / offsite meetings that involve Senior leaders or Executive Committees
Support Marketing team in delivering value to the business and the customer
Support team in Event activations planning and execution
Serve as the defacto office manager for staff on the floor
Regularly interacts with other Executive assistants Executive committee members board and committee members other internal and external leaders to obtain and furnish information
Use various applications to produce reports spreadsheets presentations and other documents on-board vendors
Generally plans organizes and schedules own work
Handles significant corporate and regulatory matters including insurance company license renewals payments of related fees making of required notice filings corporate annual reports
Within established guidelines relieve Executive and/or officer of details and advanced administrative duties. Personally acts whenever possible.
Manages projects assigned and ensures the accurate and timely completion of tasks.
Communicate information to and from the executive/officer to and from a wide range of internal and external contacts.
Delegates for staff implementation of commitments made by the executive and/or officer and updates the executive and/or officer on progress.
Gathers assembles and analyzes highly confidential and sensitive information and data from a wide variety of sources and prepares reports and memoranda. May make recommendations regarding changes and solutions to issues or problems.
May prioritize telephone calls and meeting requests personally responding whenever possible using judgment on potentially urgent matters.
Prioritizes and summarizes contents of incoming materials e.g. mail reports government notifications articles competitor packages requiring knowledge of operations an understanding of pertinent individuals involved protocols actions required timelines signature authority required compliance and regulatory mandates.
Composes correspondence and documents of a highly confidential nature.
Required Qualifications:
Bachelors degree
7 plus years of related secretarial or administrative assistant experience
5 7 years of related experience
Proficiency in all MS Office applications
Proficiency in English language (Speaking and writing)
Preferred Qualifications:
Broad understanding of the organizations policies and practices Competencies:
Activity Coordination
Business Partnering
Prioritization
Service Delivery Effectiveness
Troubleshooting/Technical Support Decision Authorities:
Prioritizing meetings calls and situations for executive review
Improving administrative business practices to increase effectiveness
When you join our team:
Well empower you to learn and grow the career you want.
Well recognize and support you in a flexible environment where well-being and inclusion are more than just words.
As part of our global team well support you in shaping the future you want to see.
About Manulife and John Hancock
Manulife Financial Corporation is a leading international financial services provider helping people make their decisions easier and lives better. To learn more about us visit is an Equal Opportunity Employer
At Manulife/John Hancock we embrace our diversity. We strive to attract develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment retention advancement and compensation and we administer all of our practices and programs without discrimination on the basis of race ancestry place of origin colour ethnic origin citizenship religion or religious beliefs creed sex (including pregnancy and pregnancy-related conditions) sexual orientation genetic characteristics veteran status gender identity gender expression age marital status family status disability or any other ground protected by applicable law.
It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process contact .
Working Arrangement
Required Experience:
Unclear Seniority
Employment Type
Full-Time
