Special Education Office Assistant/Leader Of First Impressions
Special Education Office Assistant/Leader Of First Impressions
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
QUALIFICATIONS:
- Minimum 3 years of related office experience with school office experience preferred.
- High level of experience with and competence of on-line data management system(s).
- Working knowledge of computers and computer software especially the Microsoft Office Suite and Google Apps.
- Ability to handle confidential information.
- Ability to work independently and as part of a team.
- Responsibility of employee to obtain and maintain all training(s) certificate(s) approval(s) etc. and provide documentation to the business office before expiration of said document(s).
- Must be able to lift up to 20 pounds.
- Required to have a physical presence at the designated job site each scheduled work day.
- Must have regular and reliable job attendance performance and the physical ability to do the job.
PERFORMANCE RESPONSIBILITIES:
- Ensure the ISD Administration Office front desk is covered at all times in cooperation with other office assistants.
- Serve as the ISD Director of First Impressions which includes assisting parents visitors and staff in a professional manner in person and on the phone.
- Assist with maintaining a safe and secure environment in the ISD Administration Office including closely monitoring the front doors.
- Change voicemail greetings for holidays office closings staff meetings and summer hours.
- Coordinate the ISD room reservation system in a timely and accurate manner. This includes ensuring room reservations are reviewed/approved room needs are met and the annual common meetings process is complete.
- Maintain updated workshop boxes in the conference rooms.
- Provide assistance with mailings and special projects for Special Education Supervisors Monitor ancillary staff and early childhood staff as needed.
- Scan and upload documents into Kelvin in a timely manner ensuring signature pages are included.
- Provide list of student caseloads and deadlines to ancillary staff and local districts as needed.
- Process Social Security requests and Family Support Subsidy requests.
- Process Release of Information (ROI) and Medical Verification student forms for ancillary staff.
- Provide CTE staff with copies of IEPs for students with disabilities who are enrolled in CTE programs.
- Verify dates are correct for initial REEDs and input dates into Kelvin to help determine timeliness of IEPs.
- Forward all faxes to the appropriate staff or department.
- Complete required items on the new employee checklist in a timely manner.
- Maintain an up-to-date ISD Directory and Extension List (including annual directory update with local districts).
- Organize Theme Dress Days and make flyers collect donated money and submit to Business Office.
- Collect ISD Champion nominations monthly and randomly select winner and submit to Business Office.
- Review and update Emergency/Safety Flipcharts throughout the school year in coordination with the Superintendent Business Office and School Resource Officer.
- Catering:
- Maintain up-to-date records on catering food licenses and keeping catering document up to date.
- Confirm when food is delivered for meetings/trainings
- Cleaning up food from meetings/trainings
- Maintaining left over food and the area it is stored in
- Common Office Supplies:
- Daily: check that supplies are stocked for staff
- Daily: check paper quantity and submit maintenance request when more is needed
- Weekly: check supplies in workroom closet and make a list of items needed to order
- Assist and back-up other ISD office assistants as needed.
- Perform other duties as assigned by St. Joseph County ISD Administration.
REPORTS TO: Superintendent
PERFORMANCE APPRAISALS: Superintendent
TERMS OF EMPLOYMENT: A 240-day position. Salary and conditions of employment are determined by the Board of Education.
Employment Type
Full-Time
