Rental & Logistics Coordinator

Rental & Logistics Coordinator

Location: North Aurora IL

Annual Salary:

Apex Companies provide a full-service cross-solution approach for material handling industry customers offering expertise in warehouse and industrial facility design integration of material handling solutions and optimization of efficiency. We also source and service forklifts industrial vehicles and equipment while providing safety audit and repair services as well as personnel training. As a leader in innovative automation solutions our mission is to help clients reduce costs minimize labor dependencies and maximize throughput capabilities by implementing state-of-the-art automated material handling systems ultimately enhancing warehousing and distribution performance.

Apex Companies is seeking a Rental & Logistics Coordinator to manage inbound and outbound local rental equipment shipments coordinate freight schedules and maintain strong relationships with rental providers. This role requires exceptional organizational and communication skills to ensure efficient and cost-effective transportation operations.

Key Responsibilities:

• Answer incoming phone calls for business rental and transportation.
• Maintain transportation and local rental emails while promptly responding.
• Manage & coordinate transportation schedule for drivers daily.
• Create contracts for new rentals and create jobs for local transportation.
• Create POs for vendors.
• Approve vendors invoices and check them against the POs that are created.
• Close out completed rentals review inspections and compile invoices for damages.
• Communicate with customers on deliveries of material / rentals.
• Process bills of ladings and provide clear instructions to the team for handling each shipment.
• Coordinate logistics for inbound and outbound product shipments for jobs.
• Manage daily freight schedules via email for local and out-of-state deliveries.
• Responsible for daily invoicing of all logistics & rental transactions.
• Maintain reliable communication with vendors regarding scheduling changes.
• Create quotations for rentals individual shipments estimate prices and schedule accordingly.
• Identify cost-saving opportunities and process improvements.
• Monitor logistics costs including fuel freight and additional charges.
• Ensure adherence to all legal and statutory transportation requirements.
• Identify transactions requiring special handling.
• Communicate effectively with leadership and team members.
• Uphold data security and confidentiality.
• Observe and promote safe work practices.
• Perform additional tasks as assigned by management.

Knowledge Skills and Abilities:

• High School Diploma or equivalent.
• Microsoft Excel Word Outlook and Internet proficiency required.
• Minimum 2 years of relevant work experience.
• Knowledge of warehousing and distribution operations.
• Strong organizational skills with experience in Excel spreadsheets managing emails logistics knowledge scheduling locations and route setting.
• Previous customer-facing and customer service experience required.
• Effective communicator with ability to work with different personalities.
• Ability to handle high volumes of email and phone communication.
• Ability to remain calm and rational in stressful last-minute and problematic situations.
• Capable of diffusing tense situations with clear and concise verbal communication.
• Self-starter with the ability to work both independently and as a team player.
• On-call availability as needed.
• Ability to follow company rules requirements and processes.
• Must be comfortable as a liaison between multiple departments and sourcing equipment for customers.

Physical Demands:

• Office environment with occasional exposure to industrial noise.
• Ability to stand and/or walk for extended periods.
• Frequent standing sitting and working on a computer.
• Ability to lift grasp and manipulate small objects.
• Must have clear vision and hearing with correction if needed.

We offer a comprehensive benefits and compensation package designed to support your health well-being and work-life balance. This includes health dental and vision insurance; short-term disability (STD) and voluntary long-term disability (LTD) coverage; and life and Accidental Death & Dismemberment (AD&D) insurance options. We also provide a 401(k)-retirement plan with a company match generous paid time off benefits including paid holidays and eligibility for performance-based bonuses. Additionally whoever fills this role will receive a company-provided laptop to ensure they have the tools needed for success in their role. We are committed to fostering a supportive and rewarding workplace for our team members.

Why Join Us At Apex we recognize that our people are our most valuable asset. Our employees drive our success which is why we believe in empowering our people with real-time career development offering diverse and challenging work and providing solid growth opportunities. If you have a lets get down to business roll up your sleeves mindset then Apex is the place for you.

Application Process: If you meet the qualifications and are excited about this opportunity please submit your resume to We look forward to hearing from you!

Apex promotes a healthy lifestyle by providing a non-smoking environment. Apex is an equal opportunity employer.