HRIS and Payroll Specialist
HRIS and Payroll Specialist
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Job Description
The HRIS/Payroll Specialist is responsible for providing expert support and management across a wide range of human resources functions. This role is crucial for managing and optimizing our human resources information systems and ensuring the accuracy and efficiency of our payroll processes. The ideal candidate will leverage their strong background in both HR technology and payroll administration along with expertise in platforms like ADP to ensure data integrity and compliance.
This is a contract-to-hire position offering the opportunity for a permanent role based on performance and business needs.
Essential Duties and Main Functions
- HRIS & Payroll Management
- HRIS Administration & Configuration: Serve as the primary administrator for the companys HRIS (e.g. ADP Workforce Now). This includes managing system configurations maintaining user access and ensuring the integrity of all employee data. Assist in other HR system configurations as needed to support various HR functions such as performance management benefits and recruiting.
- Payroll Approval & Backup: Approve bi-weekly or monthly payroll after it has been processed. Conduct thorough reviews to ensure all changes bonuses and deductions are accurate. Be versed as a backup to process payroll when the primary processor is unavailable ensuring business continuity.
- Data Integrity & Audits: Conduct regular audits of HR data within the system to ensure accuracy completeness and confidentiality. Prepare data and materials for internal and regulatory compliance audits.
- Reporting and Analytics: Generate and analyze a variety of HR and payroll reports to support financial audits compliance requirements and business decisions. Use data to identify trends improve processes and provide valuable insights to management.
- Employee Support & Compliance
- Technical Support: Act as the first point of contact for employee and HR team inquiries related to HRIS payroll and benefits. Troubleshoot system issues provide training to end-users and develop user guides to enhance system knowledge.
- Compliance: Stay up-to-date with all relevant payroll and HR laws and regulations. Ensure all system configurations and payroll processes adhere to legal requirements and internal policies.
- Process Improvement: Continuously evaluate and improve HR and payroll processes through the use of technology. Lead or assist in the planning and implementation of new HRIS modules system upgrades and integrations with other business systems.
- General HR Support: Serve as the SME for various specialty areas for HR. Work closely with managers and employees and maintain related forms documents and records. Lead related training and communications.
- Employee Relations: Provide coaching and consultation to the employee population and respond to inquiries as necessary while providing excellent service.
- Documentation & Training: Develop and maintain written HR Instructions for the various tasks and responsibilities of HR. Use to train cross-train and coach team members.
- Adheres to all company policies procedures and business ethics codes.
- Duties may be modified or assigned at any time based on business need.
Qualifications
Education / Certification / Experience Required
- Bachelors degree in human resources business administration information systems or a related field.
- Professional certifications such as ADP Specialist PHR or SHRM-CP are preferred.
- 5 years of experience in a combined HRIS and payroll role.
- Proven expertise in administering HRIS and payroll platform ADP Workforce Now.
- Level and compensation depend on location experience education and skills.
Competencies Required
- Knowledge of federal and state employment laws practices and regulations.
- Communicate clearly and professionally through effective listening speaking and writing skills. Articulate; writes clear and concise instructions policies and on-going communications with employees. Able to speak and present information in front of employee groups.
- In-depth knowledge of payroll principles accounting practices and tax laws.
- Strong proficiency in Microsoft Excel (e.g. pivot tables VLOOKUPs) and other data analysis tools.
- Excellent problem-solving analytical and organizational skills.
- Ability to manage multiple priorities and projects in a fast-paced environment.
- Strong written and verbal communication skills with the ability to explain technical concepts to non-technical users.
- Handle all activities and highly confidential information with patience discretion good judgment courtesy and tact.
- Complete work both independently and as an effective member of the team adapting to changing requirements deadlines and priorities as needed.
- Ability to work productively with internal customers to build positive relationships and to effectively push-back as needed.
- Demonstrate ability to analyze and conceptualize complex issues and consequences to achieve positive results. Able to resolve issues quickly and efficiently.
- Must be able to communicate verbally and in writing and to receive and understand verbal and written instructions in English.
- Able to work effectively both independently and in a collaborative team environment.
Compensation
The anticipated hourly range for this temp position is $40.00 to $50.00. Actual placement within the range is dependent on multiple factors including but not limited to skills education experience and location.
Perks and Benefits
Visit our Career page to learn more about Perks & Benefits and working at Nihon Kohden North America.
Working Conditions
Schedule: The regular hours for this full-time position are 8:00 a.m. to 5:00 p.m. Monday-Friday unless otherwise stated by the department manager. Holiday weekend and evening work hours may be required. Regular hours may vary due to the needs of the organization or department and are subject to change at any time at the Companys discretion.
Physical: Generally may require some reaching bending stooping squatting crawling kneeling pushing pulling lifting carrying up to 20 pounds finger dexterity repetitive motions standing walking sitting hearing visual acuity and color vision. More specific details may be provided as needed or requested.
Location: Remote (Pacific or Mountain Time Zone)
Travel: None
Access to Customer Sites: Not Required
Nihon Kohden North America is committed to maintaining a professional and respectful workplace free from discrimination harassment and retaliation and welcomes all qualified candidates to apply. Employment decisions are based on qualifications experience and business needs without regard to legally protected characteristics. This policy applies to all employment actions including recruitment hiring promotion compensation training and other workplace practices.
Nihon Kohden North America complies with all applicable federal state and local laws regarding equal employment opportunity. Employees and applicants will not be subject to harassment or retaliation for asserting their legal rights. Questions or concerns regarding this policy may be directed to Human Resources at .
Required Experience:
Unclear Seniority
Employment Type
Full Time
