Project Admin
Project Admin
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Job Description
Arcadis is the worlds leading company delivering sustainable design engineering and consultancy solutions for natural and built assets.
We are more than 36000 people in over 70 countries dedicated toimproving quality of life. Everyone has an important role to play. With the power of many curious minds together we can solve the worlds most complex challenges and deliver more impact together.
Role description:
Arcadis is seeking a Project Admin to provide comprehensive administrative and operational support to project teams ensuring smooth execution of project activities and office functions. This role requires a proactive detail-oriented individual with strong communication and organizational skills capable of working independently and managing multiple priorities in a dynamic environment.
Role accountabilities:
In this role you will assist project managers and team members by preparing documents generating reports entering data and managing correspondence to ensure smooth project execution. You will coordinate meetings appointments and travel arrangements for project staff and stakeholders while maintaining project files records and databases. Additionally you will manage incoming and outgoing project correspondence emails and calls support procurement activities such as purchase orders and vendor coordination and track and input proposal and contractual documents into CRM systems and project sites.
You will also provide administrative support to the Architectural Principal including preparing and following up on proposals contracts fee letters and this role you will handle email prioritization filing and redirection screen calls and redirect inquiries appropriately. You will arrange virtual meetings maintain project and contact lists submit expense reports and timesheets and organize project events team-building activities and office functions to support efficient operations.
In addition you will administer administrative programs and policies prepare complex written reports and visual aids such as charts graphs and diagrams and resolve day-to-day operational issues in areas such as HR Finance and IT. You will contribute to budgetary planning and performance optimization while monitoring and improving business processes within your area of specialization. Ensuring compliance with legal and regulatory controls and internal policies will be a key aspect of this role along with providing procedural advice to internal clients to maintain standards and support operational excellence.
Qualifications & Experience:
Technical & Administrative Skills:
- Advanced proficiency inMicrosoft Office Suite(Word Excel PowerPoint)
- Intermediatefinancial skills(budget tracking invoice processing)
- Basicsupervisory skills(team coordination and delegation)
- Strongwritten and verbal communicationabilities
- Developedproblem-solvingandcritical thinkingskills
- Ability tolift/move up to 50 lbs(e.g. boxes of paper)
Interpersonal & Organizational Skills:
- Intermediateinterpersonal and organizationalcapabilities
- High level ofdiscretion and confidentiality
- Ability to managerapidly changing prioritiesand meet tight deadlines
- Detail-oriented dependable and proactive
- Capable of working withminimal supervision
Why Arcadis
We can only achieve our goals when everyone is empowered to be their best. We believe everyones contribution matters. Its why we are pioneering a skills-based approach where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.
Youll do meaningful work and no matter what role youll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark on your career your colleagues your clients your life and the world around you.
Together we can create a lasting legacy.
Join Arcadis. Create a Legacy.
Our Commitment to Equality Diversity Inclusion & Belonging
We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women minorities people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race creed color religion national origin sex age disability marital status sexual orientation gender identity citizenship status disability veteran status or any other basis prohibited by law.
Employment Type
Full-Time
