Regional Office: Office Coordinator - Greater Boston (2025-2026)
Regional Office: Office Coordinator - Greater Boston (2025-2026)
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Job Description
Finance Coordinator
KIPP MA is looking for a mission-aligned Finance Coordinator to support KIPP MAs expense payable and purchasing processes. Reporting to the Director of Finance the Finance Coordinator will work closely with staff and schools in the region to ensure school operations run smoothly from a financial perspective. The Coordinator will also assist with ad hoc finance office projects as they arise.
This role requires consistent and reliable demonstration of the following essential job functions and key responsibilities:
KEY RESPONSIBILITIES
Accounts Payable Administration
Review and administer vendor invoices
Review and administer employee expense reports
Provide accounts payable training to staff related to invoices and expense reimbursements
Invoices and School Support
Upload invoices and code expenditures within the accounts payable system
Ensure that invoice approvals are completed by budget managers in a timely manner
Communicate regularly with school leaders and operations directors ensuring financial matters run smoothly at all of KIPP MAs schools
Support schools with purchases being made by KIPP MA staff
Deposit checks and cash receipts as received from schools within a timely manner
Vendor Relationships
Manage vendor relationships; respond to vendor inquiries in a timely and professional manner
Establish partnerships with external vendors including payment processes items lists and purchasing discounts
Identify cost-saving opportunities with individual vendors
Set up and maintain vendors in the accounts payable software
Perform quality checks to ensure that all invoices are received by vendors and paid in a timely manner
Other Finance Responsibilities
Manage the finance teams email support inbox
Perform month-end procedures to ensure completeness and accuracy of expenses and payables
Assist with annual compliance and financial audits as necessary
Download save and organize monthly statements
Accurately prepare and upload data in the accounting system from the accounts payable system
Handle all accounts payables and receivables
Assistance with private grants: organize documents and deposit checks
Administer corporate accounts such as Amazon Staples Uber WB Mason etc.
Manage all corporate cards by monitoring activity and users.
Prepare monthly expense reports uploads and reconciliations for credit cards and prepaid cards
Ensure ED credit card statement is reviewed and approved by board members
Provide support to the Director of Finance and Finance Manager with all finance office related tasks
General Requirements and Responsibilities
Embody KIPP MAs Code of Conduct by acting with integrity leading with humanity centering self-awareness and critical consciousness taking personal responsibility and engaging productively
Participate and engage in regional professional development and community events as required
KIPP MA staff are supported in their demanding work by experienced and dedicated leadership and staff who have themselves proven successful in their role. Our KIPP MA Executive Leadership Teams maintain consistent systems and procedures designed to permit staff to do their best work.
In addition to the responsibilities listed above there will be other duties as assigned commensurate with the Finance Coordinator position.
Qualifications :
QUALIFICATIONS
Deep alignment with KIPP MAs mission and values including the unwavering belief in the high potential of all students
Associates degree; Bachelors degree in Business Management Accounting or Finance preferred
Highly flexible with the ability to multitask and prioritize
Excellent written and oral communication skills
Proficiency in Google Suite and Microsoft Office Suite particularly Microsoft Excel
Pass Criminal Background Checks
Additional Information :
KIPP MA is an Equal Opportunity Employer. We believe in building a vibrant and welcoming school community that advances our mission of ensuring that all KIPP students graduate with the skills and confidence to lead fulfilling lives. This includes a commitment to attracting and developing individuals who understand the experiences of the students and communities we serve. We hire without consideration to race religion creed color national origin age gender sexual orientation marital status veteran status or disability.
What We Offer
The minimum salary range for this exempt position is $45000 to $60000 (per 1.0FTE/45 hours per week) with a $1000 signing bonusand an annual $2000 retention bonus in subsequent years as well as other bonuses when eligible. This role follows our 12 Month calendar. For more about what we offer how to apply and more about KIPP MA please visit this link HERE.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
