Deputy Chief of Staff

Position Summary

As the Deputy Chief of Staff you will play a pivotal role in supporting the Chief of Staff in the administration and management of the Mayors office. This position requires strong leadership strategic thinking and the ability to collaborate effectively with internal and external stakeholders to advance the Mayors agenda and priorities. You will oversee key projects initiatives and operations within the Mayors office and serve as a trusted advisor to the Chief of Staff.

Essential Functions

Strategic Planning and Coordination:

• Assist the Chief of Staff in developing and implementing strategic plans goals and objectives for the Mayors office aligning activities with the Mayors vision and priorities.
• Coordinate with city departments agencies and external partners to ensure alignment and integration of initiatives and activities across the Mayors administration.

Policy Development and Analysis:

• Conduct research and analysis on policy issues legislative proposals and emerging trends affecting the City of Philadelphia providing strategic advice and recommendations to the Chief of Staff and Mayor.
• Assist in the development of policy proposals executive orders and other directives to address key challenges and opportunities facing the city.

Project Management:

• Oversee the planning execution and monitoring of key projects and initiatives within the Mayors office ensuring timely delivery of results and alignment with established goals and priorities.
• Coordinate with department heads project teams and external partners to identify resources track progress and address challenges or barriers to implementation.

Interdepartmental Collaboration:

• Foster collaboration and coordination among city departments agencies and stakeholders to address cross-cutting issues and promote integrated solutions to complex challenges.
• Serve as a liaison between the Mayors office and other city entities facilitating communication information sharing and collaboration on shared goals and initiatives.

Staff Supervision and Development:

• Supervise and mentor staff members within the Mayors office providing guidance support and professional development opportunities to promote individual growth and team effectiveness.
• Foster a positive and inclusive work culture that values diversity equity and inclusion and promotes collaboration innovation and continuous improvement.

External Relations and Representation:

• Represent the Mayors office in meetings events and forums with external stakeholders including elected officials community leaders advocacy groups and the media.
• Cultivate and maintain relationships with key partners and stakeholders to advance the Mayors agenda build coalitions and mobilize support for key initiatives.

Required Competencies Knowledge Skills and Abilities

Knowledge:

• Local Government Operations: Understanding of local government structures functions and processes including knowledge of city departments agencies and decision-making mechanisms.
• Policy Development: Knowledge of policy development and analysis principles including the legislative process regulatory frameworks and best practices in policy formulation and implementation.
• Strategic Planning: Familiarity with strategic planning methodologies and techniques for setting goals defining objectives and developing action plans to achieve desired outcomes.
• Project Management: Understanding of project management principles and practices including project planning execution monitoring and evaluation to ensure the successful implementation of initiatives within established timelines and budgets.
• Interdepartmental Collaboration: Knowledge of interdepartmental collaboration processes including coordination communication and cooperation among city departments and agencies to address complex challenges and promote integrated solutions.
• Community Engagement: Understanding of community engagement strategies techniques and tools for promoting inclusive participation fostering dialogue and building consensus among diverse stakeholders.
• Political Landscape: Awareness of the political landscape and dynamics within the City of Philadelphia including knowledge of key stakeholders interest groups and power structures influencing decision-making processes.

Skills:

• Leadership: Strong leadership skills with the ability to inspire and motivate staff foster teamwork and drive results in a dynamic and fast-paced environment.
• Communication: Excellent written and verbal communication skills with the ability to articulate ideas clearly persuasively and diplomatically to diverse audiences including elected officials policymakers and the public.
• Strategic Thinking: Ability to think strategically anticipate future trends and identify opportunities to advance the Mayors agenda and priorities within the broader context of city governance.
• Problem-Solving: Strong analytical and problem-solving skills with the ability to analyze complex issues identify root causes and develop innovative solutions to address challenges and opportunities.
• Negotiation and Diplomacy: Skill in negotiating agreements resolving conflicts and navigating political dynamics with tact diplomacy and professionalism to achieve mutually beneficial outcomes.
• Project Management: Proficiency in project management tools and techniques for planning organizing and managing projects ensuring alignment with strategic goals and objectives.
• Interpersonal Relationships: Strong interpersonal skills with the ability to build and maintain relationships with internal and external stakeholders foster collaboration and promote a positive and inclusive work culture.

Abilities:

• Strategic Leadership: Ability to provide strategic leadership and direction to the Mayors office setting priorities allocating resources and driving progress towards established goals and objectives.
• Collaboration and Teamwork: Capacity to work collaboratively in a team environment lead cross-functional initiatives and leverage the expertise and resources of diverse stakeholders to achieve common goals.
• Decision-Making: Sound judgment and decision-making skills with the ability to evaluate information objectively assess risks and benefits and make informed decisions that align with organizational values and priorities.
• Adaptability: Flexibility to adapt to changing priorities circumstances and stakeholder needs with agility and resilience adjusting strategies and approaches as needed to achieve desired outcomes.
• Innovation: Ability to generate new ideas approaches and solutions to address emerging challenges and opportunities in city governance fostering a culture of innovation and continuous improvement within the Mayors office.
• Ethical Conduct: Commitment to upholding ethical standards integrity and professionalism in all interactions and decision-making processes maintaining transparency honesty and accountability in governance.

Qualifications :

Qualifications (Education and Experience)

Bachelors degree in public administration political science business administration or a related field required. Masters degree preferred.

Minimum of 5 years of experience in government public policy public service non-governmental agencies non-profits or related fields with demonstrated leadership and management experience.

Any additional education and experience may substitute for the bachelors degree.

Additional Information :

TO APPLY: Interested candidates must submit a cover letter and resume.

Salary Range: $115000 - $145000

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTAs Key Advantage program. Employees can ride on SEPTA buses subways trolleys and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 8 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation sick leave and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses extending not only to City employees but in some cases spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22 2023 vaccinations are no longer required for new employees that work in non-medical non-emergency or patient facing positions with the City of Philadelphia. As a result only employees in positions providing services that are patient-facing medical care (ex: Nurses doctors emergency medical personnel) must be fully vaccinated.

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