Events & Conference Planning Manager
Events & Conference Planning Manager
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Job Description
Job Title: Events & Conference Planning Manager
Location: Alexandria MN
Department: Events & Conference
Employment Type: Full-Time/Contract
Salary: $45000/yearly (Dental Health Insurance)
Job Summary:
Our client is seeking a highly organized and detail-oriented Events & Conference Planning Manager to lead and coordinate the planning and execution of corporate events conferences meetings weddings and special functions. This role acts as the key liaison between clients and internal departments to ensure exceptional service delivery and seamless event execution from start to finish.
Key Responsibilities:
Event Planning & Coordination:
- Plan coordinate and execute all details of events including timelines menus room layouts audiovisual requirements and guest accommodations.
- Serve as the primary contact for event clients ensuring clear communication and responsiveness throughout the planning process.
- Conduct site visits and pre-event meetings with clients as needed.
Conference Services:
- Collaborate with sales catering banquet and operations teams to ensure successful conference setup and delivery.
- Manage room blocks breakout sessions exhibit layouts signage and scheduling for conferences and multi-day events.
- Ensure compliance with venue policies safety standards and client requirements.
Client Relations & Communication:
- Develop and maintain strong relationships with new and repeat clients.
- Anticipate client needs and provide proactive solutions.
- Handle last-minute changes troubleshooting and on-site event support with professionalism and efficiency.
Administrative & Financial Duties:
- Prepare event proposals contracts and billing details in collaboration with the sales and finance teams.
- Track budgets monitor costs and ensure profitability of events.
- Maintain accurate records and post-event reports for analysis and follow-up.
Qualifications:
- 3 5 years of experience in event planning conference services or hospitality management.
- Strong understanding of event logistics banquet operations and conference planning.
- Excellent communication negotiation and interpersonal skills.
- Ability to manage multiple events simultaneously and work under pressure.
- Proficiency in event planning software Microsoft Office Suite and hotel property management systems (PMS).
- Degree or diploma in Hospitality Event Management or related field preferred.
Key Competencies:
- Exceptional organizational and time management skills.
- Strong attention to detail.
- Customer-focused and solution-oriented mindset.
- Ability to lead cross-functional teams and vendors.
- Professional presentation and demeanor.
We EMBTEL Inc one of the fastest growing IT Staffing & Recruitment Company in the US. We are U.S. Federal Govt. approved vendor and Certified Minority Business Enterprise (MBE) company. We have an urgent requirement with our client/Implementation partner. (
Employment Type
Full-time
