Administrative Coordinator
Administrative Coordinator
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
- We are seeking a highly motivated individual to join us as an Administrative Coordinator to support the Vice President of our Process Development team.
- Responsibilities include managing a wide range of support functions in a fast paced growing environment.
- The ideal candidate will be flexible proactive a critical thinker and resourceful with a high level of professionalism and confidentiality is crucial to this role.
- Manage schedules and coordinate travel and logistics
- Prepare materials and presentations for meetings and set up rooms as needed
- Responsible for processing and completing expense reports
- Answer and triage phone calls for intake team as needed assist in managing email accounts
- Provide general administrative support including providing copies maintaining files and updating shared files on the server
- Assist HR and hiring manager in coordinating interviews and greeting candidates
- Assist with planning department meetings and events including support for agendas and meeting minutes as necessary
- Provide support preparing various corporate documents utilizing MS Word PowerPoint and Excel
- Manage multiple calendars within MS Outlook
- Other duties as assigned
- Compile reports
- Manage Org charts
- Assist in budget cycles
- Assist with SharePoint
- Bachelors degree (or equivalent experience)
- 5 years experience in an administrative role supporting an Executive Director or VP level and above ideally with previous experience within a pharmaceutical or biotech environment
- Experience working in a team environment with other administrative assistants
- Exceptional attention-to-detail with the ability to meet aggressive deadlines
- Skilled in organizing and prioritizing competing time demands
- Excellent written and verbal communication skills with ability to effectively communicate and partner with all levels of the organization
- Expertise working in MS Office (Word Excel PowerPoint) and managing multiple calendars within MS Outlook
- Experience with Concur preferred
- Ability to adapt in a constantly evolving environment
- Self-motivated with a strong sense of ownership in areas of responsibility
- Understanding of the importance of confidentiality and discretion
- Ability for occasional travel between local sites in El Segundo and Santa Monica
Employment Type
Remote
Company Industry
Key Skills
- Fashion Retail
- Advisory
- DCS
- Activex
- Jboss
- Architecture
