25 - Educational Secretary - K-8 Attendance

Pueblo, CO - USA

Monthly Salary: Not Disclosed

Posted on: 29-08-2025

Vacancies: 1 Vacancy

Job Summary

Position Type:
Secretarial/Clerical/K-8 Elementary Secretary

Date Posted:
8/26/2025

Location:
Nettie S. Freed Expeditionary K-8

Closing Date:
09/01/2025

It is essential that all employees of Pueblo School District 60 understand our mission is to provide a high-quality education that assures each student the knowledge skills and dispositions to lead a life of purpose and impact. Employees support the community and thrive in connecting with our students by embracing the core values of the district which state:

We believe that the success of every student is our most important commitment.
We believe that collaboration and engagement with our community parents staff and students are essential to our success.
We believe that we must act with integrity celebrate diversity and promote equity.
We believe that each individual must be treated with dignity and respect.
We believe that the social and emotional well-being of our students is as important as their academic needs.
We believe that it is our responsibility to provide a safe positive and supportive environment for our students and staff
We believe that our community heritage traditions and history should inform our response to future student and district needs.

As we embrace these values and consider their impact we will achieve our vision of being a high performing school district that inspires community confidence. Each employee plays a part and that contribution should bring us closer to helping each student achieve their dreams.

Job Title: Educational Secretary K-8 Attendance
Work Year: 165 days (10 Months)
Department: Elementary Education
Reports To: K-8 School Principal
Salary Range: Educational Secretary Salary Schedule Pay Grade 410
Benefits: Fringe benefits based on PESPA Negotiated Agreement
Status: FLSA Status: Non-Exempt

SUMMARY OF FUNCTIONS:
The purpose of the K-8 Attendance Secretary 410 is to perform secretarial/clerical duties involving the monitoring confirmation and recording of student attendance within established procedures. Performs high level secretarial tasks and administrative assistance to principal and school staff to ensure the successful operation of programs

QUALIFICATIONS:
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. The physical demands work environment factors and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

REQUIRED:

High School Diploma or equivalent
Three (3) years of secretarial/clerical experience
Typing certificate at the rate of 40 W.P.M.
Employee must complete a fingerprint-based criminal background check and must be cleared by the Office of Human Resources
Must be able to communicate effectively in English both orally and in writing using proper grammar and vocabulary

PREFERRED:

Previous experience in school office
Previous clerical experience in Pueblo City Schools
Spanish speaking skills

SKILLS AND KNOWLEDGE:

Hold a Medication Certification or obtain within three months of appointment (District Health and Wellness office)
Knowledge of budgets purchase orders work/service orders and/or printing orders
Knowledge of standard office practices and procedures effective practices and processes equipment and clerical techniques
Ability to maintain records and to prepare standard reports
Ability to follow verbal and written instructions
Ability to make independent decisions in accordance with established policies and procedures; demonstrated ability to answer routine questions
Ability to compose clear concise letters and memos and format reports
Data entry and work processing skills
Ability to be patient with a strong customer orientation toward all staff students parents city/county officials and community members
Knowledge of Windows-based computer systems Infinite Campus electronic mail requisitioning purchase orders service requests and other computerized processes
Ability to work under high pressure with a multitude of on-going tasks and last-minute deadlines and changes with minimal errors
Ability to prioritize plan organize and work effectively using independent judgment to complete assignments and meet timelines
Ability to relate well with District staff and the public and to understand their requests and needs and to respond to such requests in a professional and timely manner
Good telephone skills/etiquette with a strong customer orientation toward staff students parents outside agencies and the community.
Ability to establish and maintain a professional/effective working relationship with building staff administrators parents students city/county officials and other community members
Possess an excellent work attitude and the ability and willingness to take ownership/responsibility for project completion; demonstrated ability to provide initiative in reaching organizational goals
Ability to maintain strict confidentiality in all aspects of assignments
Ability to coordinate daily activities and schedule with little supervision
Ability to be flexible and adaptable in a variety of situations
Ability to remain calm under trying circumstances
Ability to work with frequent interruptions
Good proofing skills; knowledge of English proper grammar style syntax spelling and punctuation
Ability to set up and coordinate conferences training sessions workshops and meetings

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES: The following statements of duties and responsibilities are intended to describe the general nature and level or work being performed by individuals assigned to this position. These statements are not intended to be an exhaustive list of all duties and responsibilities required of all personnel within this position. This organization believes that every individual makes a significant contribution to our success. That contribution should not be limited to assigned responsibilities. Therefore this position description is designed to define primary duties qualifications and job scope but should not limit the incumbent nor the organization to the work identified. It is our expectation that every employee will offer his/her services wherever and whenever necessary to ensure the success of the Districts/departments goals. Actual duties responsibilities frequency and percentages may vary depending upon building assignments and other factors.

Act as receptionist for school perform general office duties keep an accurate and up to date filing system operate appropriate office equipment cordially answer telephone calls receive office callers assist faculty and students at counter appease irate callers give routine/established information to callers act as a resource for individuals inquiring as to attendance areas make appointments screen incoming calls and visitors and refer to appropriate staff for action take messages
Maintain confidentiality in all aspects of assignments
Receive and facilitate complaints and resolutions
Type correspondence and reports
Assist with filing student records i.e. cumulative records immunizations attendance records etc.
Issue return-to-class and excuse authorizations
Perform duties related to hourly or daily attendance following appropriate procedures
Confer with students regarding absences and refer to assistant principal when appropriate
Verify absences with parents/guardian by established procedure
Facilitate the duties of student office aides
Under the direction of the District Nurse assist in the administering of medications to students as required
Assemble and update student cumulative files; responsible for custody and maintenance of cumulative files; prepare files for student transfer both within and without the district; post data to the cumulative record for incoming students; notify present teachers of transferred grades
Perform all duties related to maintaining/updating student immunization records
Register new students and forward records of past students
Input student data on a daily basis; produce weekly student statistical reports for Pupil Personnel; compile and maintain data for the official pupil count and assist the State Audit; maintain class lists and attendance reports compile and submit free and reduced lunch applications to Nutrition Services as required
Check out lockers prepare report cards process student drops and transfers data entry for suspensions and process computer call system
Obtain records from out of district student transfers ensure correct filing and notify applicable teachers administrators case managers etc. of special needs IEPs grades 504s etc.
Assist in maintaining inventory of supplies and materials perform related work as required
Responsible for all reports to the Student Records Department as assigned
Prepare survey forms for federally funded programs and other purposes upon request
Set up forms for proper procedure to be used by teacher in aiding first day enrollment and alphabetize enrollment cards
Fill out homework sheets for students in ISE and place in teachers mail boxes
Assist with promoting the health and safety of students Assist in coordinating school opening and closing procedures and report as needed

NON-ESSENTIAL DUTIES:

Perform any and all other duties as assigned by the School Administration

The physical demands work environment factors and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS: While performing the duties of this job the employee is required to stand; walk; sit; use hands and fingers to handle or feel. The work requires the use of telephone and using fingers to operate computer keyboards. The employee is continually hearing and speaking to exchange information. The employee is required to reach with hands and arms; climb or balance; and stoop kneel crouch or crawl.

In an 8-hour workday this job requires:
R Rarely (Less than .5 hr per day) O Occasionally (.5 2.5 hrs per day)
F Frequently (2.5 5.5 hrs per day) C Continually (5.5-8 hrsper day)
NA Not Applicable

Physical Requirements
Sitting	Continually
Stationary Standing	Occasionally
Walking (level surface)	Frequently
Walking (uneven surface)	Occasionally
Crawling	Not Applicable
Crouching (bend at knees)	Occasionally
Stooping (bend at waist)	Occasionally
Twisting (knees/waist/neck)	Occasionally
Turn/Pivot	Occasionally
Climbing (stairs)	Rarely
Climbing (ladder)	Rarely
Reaching overhead	Frequently
Reaching extension	Frequently
Repetitive use arms	Frequently
Repetitive use wrists	Frequently
Repetitive use hands grasping	Frequently
Repetitive use hands squeezing	Occasionally
Fine manipulation	Continually
Using foot control	Not Applicable
*Pushing/Pulling Maximum weight: 50 lbs.	Occasionally
Lifting Maximum weight: 50 lbs.	Occasionally
Carrying Maximum weight: 50 lbs.	Occasionally

WORKING CONDITIONS: The noise level in the work environment is usually moderate. The work is performed in a typical office environment.

Instructions for Applying:

All applicants interested in and qualified for the posted position must submit an online application. Applications that are incomplete and/or not submitted will not forwarded to the hiring administrator for review. The following will need to be uploaded with the application: current cover letter for the posted position; current resume; copy of typing certificate; and any other materials requested on the application.

Please note: If hireda new hire packet will be emailed and must be completed prior to processing. Fingerprints will be required for all employees of Pueblo School District 60 prior to your processing date.

Pueblo School District No. 60 does not discriminate on the basis of race creed color sex sexual orientation gender identity/expression marital status national origin religion ancestry age disability need for special education services genetic information pregnancy or childbirth status or other status protected by law in admission access to treatment or employment in its educational programs or activities. Additionally a lack of English language skills is not a barrier to admission or participation in activities. The following individual has been designated to handle inquiries regarding the non-discrimination policies: Executive Director of Student Support Services Andrew Burns Title IXCoordinator/Compliance Officer for complaints. This individual can be located at 315 West 11th Street Pueblo Colorado 81003 . Inquiries about Title IX can be directed to Pueblo School District No. 60s Title IX Coordinator/Compliance Officernamed herein; the Assistant Secretary for Civil Rights of the Department of Education at ; or both. Complaint procedures have been established for students parents employees and members of the public. (Policy AC AC-R-1AC-R-2 AC-E-1AC-E-2 AC-E-3).

Si tiene alguna pregunta sobre esta informacin por favor llame a la escuela de su nio.

Position Type:Secretarial/Clerical/K-8 Elementary SecretaryDate Posted:8/26/2025Location:Nettie S. Freed Expeditionary K-8 Closing Date: 09/01/2025 It is essential that all employees of Pueblo School District 60 understand our mission is to provide a high-quality education that assures each student...