Projects Coordinator
Projects Coordinator
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Job Description
WHO WE ARE:
Rotaflow designs builds retrofits and maintains Commercial and Industrial fire Protection systems & utilities across Western Canada. We are committed to achieving our audacious but rewarding mission of protecting the lives and assets of our clients and our own. Rotaflow prides itself in having a safe innovative cooperative & dynamic work culture where teammates from diverse professional and cultural backgrounds come together to create a unique organization. For over 30 years we have worked with some of the worlds leading energy companies providing our expertise in fire protection
As we continue with our growth strategy we are seeking a highly organized and detail-oriented Projects Coordinator to support our Fire Protection operations across B.C. Alberta Yukon Saskatchewan. This role is essential in ensuring smooth daily operations accurate documentation and timely communication between technicians clients vendors and internal teams.
Key Responsibilities
Ensure all technician time sheets enter in Procure and ensure reimbursements compliance training and documentation are up to date.
Work closely with project manager to schedule technicians coordinate with clients and subcontractors and manage project uploads for Alberta Yukon Saskatoon and B.C.
Complete compliance documents when required by clients or vendors.
Obtain purchase orders for jobs requiring P.O.s.
Order materials arrange delivery or pickup and ensure materials are set aside for technicians.
Follow up on packing slips and invoices to ensure timely receipt.
Process invoicing for and coordinate with accounting in Spectrum.
Manage purchase order adjustments for price changes or freight charges.
Track and manage backorders.
Upload building reports for scheduled jobs in Yukon.
Upload EPCOR backflow prevention test reports.
Arrange invoicing for Yukon Saskatoon Alberta and B.C. projects upon completion.
Assist with progress claims and respond to accounting queries as required.
Provide support with AR and AP functions including reimbursements documentation and client inquiries.
Maintain inventory records for warehouse materials and vehicles.
Provide administrative support to IS/IT and other internal teams when required.
Ensure Fire Protection documentation is accurate current and properly filed.
Qualifications and Skills
- 3 years of office administration or coordination experience (construction fire protection or technical industry preferred).
- Proficiency in Microsoft Office Suite (Word Excel Outlook) and business software (Procure Spectrum or similar is an asset).
- Strong organizational skills with attention to detail and accuracy.
- Ability to handle multiple priorities and deadlines in a fast-paced environment.
- Strong communication and interpersonal skills.
- Experience with procurement scheduling or project coordination is an asset.
Why Join Our Team
Comprehensive benefits plan & employee assistance program
Competitive compensation
Supportive continuous improvement opportunities
Matching RRSP program
Rotaflow embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds with as wide a range of perspectives as possible and harnessing industry-leading skills. We believe diversity drives innovation. Please visit our website to learn more about our company at
We thank all applicants for their interest. All applications will be reviewed by the hiring manager to find the best candidate that meets the needs of this position. Only individuals selected for the interview will be contacted.
Required Experience:
IC
Employment Type
Full-Time
