Civil Unit Supervisor
Civil Unit Supervisor
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Job Description
THE POSITION
The Washington County Sheriffs Office is seeking a Civil Unit Supervisor to provide oversight and bring professional knowledge in Oregon Service rules to the Civil Unit in the services Division. The Civil Unit Supervisor is responsible for and has extensive knowledge of the Oregon Sheriffs role in receiving processing and serving Civil Process and enforcement orders and writs. The Civil Unit Supervisor ensures Oregons service rules in ORCP 7 ORCP 55 ORCP 85 ORS and OAR are enforced adhered to common practices and procedures related to the review of court documents for validity creating and processing proof of service affidavits back to creditors debtors plaintiffs defendants petitioners and respondents and creates or reviews documents with complex legal language to describe the Sheriffs actions. Additionally this position assists the Alarm Permit Unit with processing applications receiving payments and providing education and guidance through the Alarm Permit Application process and enforcement of the ordinance. This position directly supervises the Concealed Handgun License Unit.
Our Ideal Candidate
A Successful candidate will possess working knowledge of the Oregon State Sheriffs Association Civil Manual and extensive knowledge and experience reading understanding and explaining Oregon Revised Statutes related to landlord/tenant protection orders (including stalking orders) civil process including service rules in ORCP (Oregon Rules of Civil Procedure) levy and sale or delivery of property in ORS 18 general law enforcement procedures and practices. Additionally the ideal candidate will have a clear understanding of the principles and practices of supervision training and evaluation of a diverse team in multiple disciplines (Civil CHL & Alarm Permits). They will possess the skill set to analyze interpret and apply Oregon Revised States related to Concealed Handgun License law Firearms rights related to CHLs and administrative rules for retention of documents and privacy related to CHLs. Lastly they will have the ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions conclusions or approaches to problems.ESSENTIAL JOB DUTIES
In the role of Civil Unit Supervisor you will:
- Complete employee compass checks performance appraisal annual evaluation counseling discipline training goal setting career planning directing staffing resources and providing & guiding professional development. As well as review and evaluate time off requests.
- Review complex legal matters and procedures as it applies to civil process and Sheriffs enforcement duties.
- Supervise the Countys alarm system permit processes policies and procedures ensuring ordinance timelines adhered to for processing of payments assessing fees on false alarms and providing customer service emails and calls.
- Review writs of execution and perform the Sheriffs statutory duties to levy and sell real property under execution in Oregon Revised Statute Chapter 18.
- Provide information related to civil process landlord/tenant and protection orders to the public or other employees by phone or in person to ensure compliance and understanding of the agency rules regulations or functions.
- Maintain electronic and hard copy files and accurate recordkeeping systems requiring sorting filing retrieval and distribution of records or other documents.
- Process edit and proofread forms memos reports and correspondence for Civil Unit Manager from rough draft notes handwritten copy or recording equipment.
- Act as part of the Civil & Permits leadership team with responsibility for directly supervising the activities of Administrative Specialist IIs in the Civil Unit Alarm Permit Unit and Concealed Handgun License (CHL) unit.
About the Civil Unit at the Sheriffs Office:
The Civil Unit is responsible to the public and must maintain knowledge of the proper format (fair on its face) and service of notice process including summons subpoena Restraining Orders Extreme Risk Protection Orders Writ of Assistance Order of Assistance Writ of Execution in the seizure or delivery of real or personal property including landlord tenant evictions and child support enforcement documents. The Civil Unit is responsible for the intake processing and service of all court-issued documents which require service upon the parties. The Civil Unit does not provide legal advice but is familiar with the legal proceedings court decisions and case law associated with service rules trespass and curtilage court filings sheriffs fees enforcement of court orders warrant exceptions and consent to enter private property for service or seizure of property or people. The Washington County Sheriffs Office Civil Unit has a high level of interaction with individuals in-crisis and provides direction to services programs and resources available to petitioners or respondents. The Civil Unit explains Washington County Alarm System Control Ordinance requirements penalties and adherence regarding the alarm permit application process the concepts of and fees for false alarm reduction and response to calls for service by the Washington County Sheriffs Office in contract cities and management of the alarm permit system for the City of Hillsboro. The Civil Unit enforces parking ordinances in Washington County including ordering tow trucks for vehicles that fail to comply with pre-tow notices and violations.
About Washington Countys Sheriffs Office
The Washington County Sheriffs Office (WCSO) is a full-service law enforcement agency located in Hillsboro Oregon serving the residents of the countys urban and rural areas. WCSO enhances public safety by fostering professionalism compassion and trust within its team and the communities it serves. WCSO is the primary first responder for unincorporated residents offering services from routine patrol and crime investigation to specialized teams. The WCSO also operates the countys only jail and provides services to cities within the county on a contract basis.
To learn more about us please visit this link:Sheriffs OfficeMINIMUM QUALIFICATIONS
Education and Experience:
- Possession of a high school diploma or equivalent; AND
- Five (5) years of work experience in civil process and/or law enforcement involving public contact; AND
- Three (3) years of experience in a supervisory or leadership capacity with responsibilities of reviewing the work of others providing guidance training and technical expertise to others providing input for performance evaluations and/or making recommendations in the hiring process.
- Must possess a drivers license valid in the State of Oregon and have an acceptable driving record per Washington County policy.
- Must be able to pass a thorough background investigation conducted by the Sheriffs Office.
SUPPLEMENTAL INFORMATION
Please be clear and specific in the applicable sections of the employment application about how your background is relevant. This information must also be consistent with your supplemental question responses.Please note:Answers to the supplemental questions are typically evaluatedseparatelyfrom your application.
Next Steps:
- Apply today!Instead of submitting a resume we ask that you complete and submit an online application which will be used to screen for minimum qualifications (MQs) and to determine starting pay in accordance with the provision of the Oregon Equal Pay Law.
- MQ Review: Human Resources will screen applications for MQs beginning the week after the posting closes.
- Subject Matter Expert Review:Your responses to the supplemental questions will be evaluated and scored by a panel of subject matter experts. Your total score for this examination will affect your placement on the eligible list (a list of candidates eligible for interviews).
- Panel Interview(s):The top six to eight (6-8) candidates will be invited to participate in a panel interview.
- Background Investigation:The selected finalist(s) for this position must be able to pass a thorough background investigation conducted by the SheriffsOffice. The background Investigation for this position typically take 6-8 weeks to complete so you will want to plan accordingly. The information that will be required when you complete the Personal History Statement includes but is not limited to:
- Employment Information (past 10 years or back to age 17; 3 co-workers will be requested from each past employer)
- Residential Information (past 10 years or back to age 17)
- Financial Information
- References (6 without using the same people as coworker or supervisor references)
- Family Member Information
- Driving History
- Past/Present Drug Use and/or Controlled Substances
- Criminal History
- Conditional Offer: The Sheriffs Office will extend a conditional offer of employment conditional on passing a drug screen.
- Offer of Appointment: Human Resources will conduct a salary analysis for the successful candidate(s) and extend an offer of appointment.
- Start Date:A start date will be determined after all conditions of employment have been met.
Please note:This recruitment may be used to fill future full-time and part-time vacancies inthe same classification or job familythat may become available within the next six-month period.
Our Commitment to You
We are committed to using a merit-based system in which recruiting selecting and advancing employees is based on their relative knowledge skills and abilities. Our organization embraces innovation collaboration and work-life harmony. We offer job stability a comprehensive benefits package and an opportunity to serve and support our community. We are an equal opportunity employer with a commitment to varied representation and an equal access workforce.
Veterans Preference
If you are a Veteran and would like to be considered for a Veterans preference for this recruitment please review instructions using this link: Veterans Preference Points.
Accommodation under the Americans with Disabilities Act:Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources or e-mail:at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.
Status of Your Application
You will be advised by e-mail of your status at each step in the application process from initial application to final employment disposition. If you opt out or unsubscribe from email notifications from NEOGOV it will impact our ability to communicate with you about this and other recruitments.Additional Resources:
- New to Visit for a comprehensive step-by-step guide on the application process.
- For technical support contact Government Jobs Live Application Support at .
Questions (s) Regarding This Recruitment:
Laura Aranda Talent Acquisition Business Partner
Required Experience:
Manager
Employment Type
Full-Time
