IT Project Manager
IT Project Manager
Posted on :
28-08-2025
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1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
28-08-2025
Job Description
Department Description/Departement Beskrywing
IT Division
IT Partnerships and Projects Division
IT Project Manager (Post Level 7)
(One-year Fixed-term Contract)
(Stellenbosch Campus)
Ref. IT/189/0825
The IT Division is Stellenbosch Universitys (SU) strategic partner on the digital transformation journey. We provide exceptional digitally enhanced experiences for our stakeholders in partnership with our internal and external stakeholders by improving the efficiency and effectiveness of operational activities and campus facilities enhancing the transformative student experience enriching teaching-learning-assessment and promoting student success advancing research activities and processes by supporting the research journey and enabling social impact initiatives.
The IT Project Manager positioned within the IT Divisions Partnerships and Projects Department is responsible for the structured delivery of IT-related projects that support Stellenbosch Universitys strategic operational academic and risk-based initiatives. This role involves managing projects through their full lifecycle by ensuring delivery is on time within budget and in alignment with institutional goals and governance frameworks.
One of the critical components of this role will be overseeing change management activities integrating them into the project plan and tracking their progress to ensure user readiness successful adoption and long-term sustainability of IT solutions. The IT Project Manager must also be capable of tracking complex multi-stakeholder projects including those involving the replacement of legacy systems with modernised scalable platforms.
Duties/Pligte
Job Requirements/Pos Vereistes
Recommendation/Aanbeveling
How To Apply/Hoe Om Aansoek Te Doen
#LI-POST
#PSS
Stellenbosch University is committed to employment equity (EE) and appointments will be made in line with the EE plan for the specific environment as well as the institutional EE Plan of the University.
Stellenbosch University reserves the right not to make an appointment.
Your application comprising a comprehensive curriculum vitae (including the names and email addresses of at least three referees) must reach the University before or on the closing date of the advertised post.
APPLY ONLINE AT USING THE APPLY NOW LINK AT THE TOP RIGHT-HAND CORNER OF THE SPECIFIC VACANCY PAGE.
The University reserves the right to investigate qualifications and conduct background checks on all candidates.
The Occupational Health and Safety Act requires people in occupations that entail potential exposure to certain hazards (such as but not limited to: noise hazardous chemical substances and hazardous biological agents) to be subjected to medical screening to determine their fitness to work in the said occupations.
Should no feedback be received from the University within four to six weeks of the closing date kindly accept that your application did not succeed.
Enquiries/Navrae
Enquiries regarding this post: Ms Monja Smit on / or at
Enquiries regarding remuneration/benefits as well as technical assistance with the electronic application process:Human Resources Client Services Centre on (Stellenbosch) / (Tygerberg) or at
IT Division
IT Partnerships and Projects Division
IT Project Manager (Post Level 7)
(One-year Fixed-term Contract)
(Stellenbosch Campus)
Ref. IT/189/0825
The IT Division is Stellenbosch Universitys (SU) strategic partner on the digital transformation journey. We provide exceptional digitally enhanced experiences for our stakeholders in partnership with our internal and external stakeholders by improving the efficiency and effectiveness of operational activities and campus facilities enhancing the transformative student experience enriching teaching-learning-assessment and promoting student success advancing research activities and processes by supporting the research journey and enabling social impact initiatives.
The IT Project Manager positioned within the IT Divisions Partnerships and Projects Department is responsible for the structured delivery of IT-related projects that support Stellenbosch Universitys strategic operational academic and risk-based initiatives. This role involves managing projects through their full lifecycle by ensuring delivery is on time within budget and in alignment with institutional goals and governance frameworks.
One of the critical components of this role will be overseeing change management activities integrating them into the project plan and tracking their progress to ensure user readiness successful adoption and long-term sustainability of IT solutions. The IT Project Manager must also be capable of tracking complex multi-stakeholder projects including those involving the replacement of legacy systems with modernised scalable platforms.
Duties/Pligte
- Defining the scope objectives and deliverables of the project. Executing if these were already predefined in an existing project.
- Creating a comprehensive project plan including schedules tasks and resource allocation.
- Depending on the type of project developing a budget and managing project finances.
- Assembling a project team defining roles and responsibilities and fostering a collaborative and productive working environment. This requires collaborating with academic administrative and technical stakeholders; ensuring alignment and integration.
- Motivating and guiding team members to meet project goals and deadlines.
- Ensuring effective communication within the team and with stakeholders.
- Identifying potential risks and issues that could affect the projects success.
- Developing and implementing risk mitigation strategies.
- Monitoring and addressing issues as they arise to keep the project on track.
- Allocating and managing project resources including personnel equipment and software.
- Ensuring that team members have the necessary tools and support to complete their tasks.
- Managing the projects scope and making sure that changes are documented and approved.
- Preventing scope creep if possible which can lead to project delays and increased costs. Documenting changes and any additional costs that are incurred.
- Establishing quality standards and processes to ensure that project deliverables meet the required specifications.
- Conducting quality assessments and audits to maintain high standards.
- Acting as a primary point of contact for project stakeholders including clients sponsors and upper management. Unless defined by a project as a shared responsibility with the project owner.
- Keeping stakeholders informed about project progress issues and changes.
- Preparing and delivering regular status reports and presentations.
- Monitoring project timelines and deadlines.
- Adjusting schedules and priorities as necessary to keep the project on track.
- Using project management tools and techniques to manage time effectively.
- Monitoring and controlling project costs to ensure that the project stays within budget. (Depends on the project type.)
- Tracking expenditures and discussing budget adjustments with the project owner as needed.
- Maintaining comprehensive project documentation including project plans defining and managing charters governance logs milestone tracking schedules reports and change logs (some via JIRA).
- Ensuring that the project documentation is well-organised and accessible to team members and stakeholders.
- Identifying and acquiring the necessary materials services and equipment for the project.
- Managing vendor relationships and contracts if applicable.
- Ensuring that all project components are integrated smoothly and working together as intended.
- Coordinating dependencies between different parts of the project.
- Building and maintaining strong relationships with project stakeholders.
- Addressing stakeholder needs concerns and expectations throughout the project.
- Reviewing and analysing the projects performance to identify areas for improvement.
- Implementing lessons learned and best practices in future projects.
- Evaluating project outcomes against initial objectives and deliverables.
- Preparing a project closure report and facilitating the transition of project results to the operational phase.
Job Requirements/Pos Vereistes
- At least an NQF Level 7 qualification in the relevant field.
- Formal project management certification (e.g. ITIL PRINCE2 Agile/Scrum).
- Formal or demonstrated experience in change management practices (e.g. Prosci ADKAR or equivalent frameworks).
- Strong written and verbal communication abilities with active listening skills.
- At least five years experience of managing IT projects in a higher education environment.
- Familiarity with project management tools (JIRA SmartSheets MS Project or similar).
- Highly organised with a focus on planning and execution.
- Proven ability to collaborate at all levels of an organisation.
- Excellent problem-solving and root-cause analysis capabilities.
- The ability to work in a team-oriented collaborative environment.
- Adaptability to work with both Agile and traditional project management methodologies.
- High attention to detail with a strong focus on stakeholder value and sustainable outcomes.
Recommendation/Aanbeveling
- Experience in working with academic staff research IT teams and university leadership to drive digital transformation.
- Experience and familiarity with academic calendars institutional reporting cycles and South African regulatory frameworks (e.g. POPIA HEQSF).
- Experience in working in higher education or public-sector IT environments.
How To Apply/Hoe Om Aansoek Te Doen
#LI-POST
#PSS
Stellenbosch University is committed to employment equity (EE) and appointments will be made in line with the EE plan for the specific environment as well as the institutional EE Plan of the University.
Stellenbosch University reserves the right not to make an appointment.
Your application comprising a comprehensive curriculum vitae (including the names and email addresses of at least three referees) must reach the University before or on the closing date of the advertised post.
APPLY ONLINE AT USING THE APPLY NOW LINK AT THE TOP RIGHT-HAND CORNER OF THE SPECIFIC VACANCY PAGE.
The University reserves the right to investigate qualifications and conduct background checks on all candidates.
The Occupational Health and Safety Act requires people in occupations that entail potential exposure to certain hazards (such as but not limited to: noise hazardous chemical substances and hazardous biological agents) to be subjected to medical screening to determine their fitness to work in the said occupations.
Should no feedback be received from the University within four to six weeks of the closing date kindly accept that your application did not succeed.
Enquiries/Navrae
Enquiries regarding this post: Ms Monja Smit on / or at
Enquiries regarding remuneration/benefits as well as technical assistance with the electronic application process:Human Resources Client Services Centre on (Stellenbosch) / (Tygerberg) or at
Required Experience:
IC
Employment Type
Contract
Key Skills
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