Administrative Specialist, Sr. (Temp)

Minimum Requirements:

• Bachelors degree and four years of administrative experience or an equivalent combination of education and experience.

Preferred Requirements:

• Experience supporting senior-level executives in higher education.

• Proficiency in calendar and scheduling software (e.g. Outlook Google Teams Zoom or similar).

• Familiarity with office equipment and software systems (printers conferencing systems HRIS procurement tools).

• Skilled in Microsoft Office Suite (Word Excel PowerPoint) with strong Excel skills

• Familiarity with office equipment and software systems (printers conferencing systems HRIS procurement tools).

• Knowledge of travel arrangements meeting coordination and event logistics.

• Advanced proficiency in Microsoft Office Suite and experience with university systems (e.g. BANNER PantherMart).

• Demonstrated ability to manage multiple priorities and meet deadlines in a fast-paced environment.

• Strong interpersonal skills and ability to work collaboratively with diverse stakeholders.

• Experience in office management bookkeeping accounting or finance.

• Strong Excel and Microsoft Office skills (pivot tables VLOOKUP reconciliations).

• Excellent written and verbal communication skills.

• Strong organizational analytical and time management skills.

• Ability to handle sensitive information with discretion.

To be fully considered for this position all candidates at the time of submission must provide the following documents:

• A complete and accurate GSU application
• Resume

Administrative Specialist Sr. (Temp)

Office of Academic Affairs

Georgia State University

The Office of Academic Affairs is led by the Senior Associate Provost for Academic Affairs. The office supports faculty in developing and maintaining academic programs that meet the educational and career goals of students fulfill the universitys mission and serve the employment needs of the state of Georgia.

The Office of Academic Affairs at Georgia State University is seeking to hire an Administrative Specialist Sr. (Temp).

WHAT MAKES GSU A GREAT PLACE

• Flexible work environment.

• A knowledge-sharing organization that works collaboratively with diverse partners.

• Professional development opportunity and mentorship.

• A rapidly growing center within an academic setting.

WHAT WILL YOU DO:

The Administrative Specialist Senior provides high-level administrative and program support to the Senior Associate Provost for Academic Affairs and the Assistant Provost for Academic Affairs. This position manages the day-to-day operations of the Office of Academic Affairs ensuring efficient workflow and supporting strategic initiatives. The role requires exceptional organizational skills discretion and the ability to manage multiple priorities in a fast-paced environment.

DUTIES AND RESPONSIBILITIES INCLUDE:

• Manage complex calendars for senior leadership including scheduling meetings appointments and events.

• Prepare and edit correspondence reports presentations and other documents.

• Serve as the primary point of contact for internal and external stakeholders.

• Oversee daily office operations including supply orders facilities requests and technology needs.

• Coordinate travel arrangements and process reimbursements in compliance with university policies.

• Maintain confidential records and files.

• Draft and distribute official communications including emails letters and announcements.

• Coordinate logistics for meetings workshops and special events.

• Assist with budget preparation and monitor expenditure; prepare financial reports.

• Provide advice and recommendations on operational matters to senior leadership.

• Assist in developing and implementing policies and procedures.

• Support special projects and initiatives as assigned.

• Perform other tasks for office staff.

• Assist the HR Officer with HR-related data entry ensuring accuracy confidentiality and compliance with university policies and procedures; perform additional administrative tasks as assigned.