Operations Coordinator (0097111)
Operations Coordinator (0097111)
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1 Vacancy
Job Description
Description
Title: Operations Coordinator
Position Number:
Hiring Unit: C OF TA & HR MAUI COUNTY MAUI COUNTY
Location: UH at Manoa
Date Posted: 08/25/2025
Closing Date: 09/08/2025 11:59PM HST
Band: A
Salary : salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: PermanentDuties and Responsibilities
1.*Works under the direction of the Maui County Administrator to coordinate and perform a variety of tasks that facilitate the day-to-day operations of the Maui Office and a wide range of programmatic and grant-funded projects to ensure smooth operations of the research stations (Kula Ag Park Haleakala and Kahului).
office staff support for Maui County staff faculty and County Administrator.
for assisting in the preparation and processing of all fiscal transactions and addressing issues with requisitioner(s) and/or appropriate persons including grant-related fiscal reporting.
staff support in procurement including review and approval of requisitions AIM requests Superquotes Certificates of Insurance purchase orders travel requests & completions departmental checks and Pcard transactions and others as needed in accordance with Federal State and UH policies and procedures.
5.*Reviews and ensures the appropriateness and correctness of travel documents and processes for payment.
6.*Assists with faculty project account balances using the financial systems upon request.
in ensuring that all department and program goods and services are purchased in compliance with Federal State and University guidelines and procedures.
a department P-card to assist in departmental purchases.
9.*Maintains and assists with documentation on Maui County policies and procedures.
10.*Assists with the design and maintenance of the departmental website and other publicity materials.
11.*Serves as a liaison with CTAHR Human Resources and Fiscal Office RCUH and other various departments throughout the University.
in the maintenance and inventory of equipment and/or supplies in the Maui offices.
duties as assigned.
* Denotes essential functions
Minimum Qualifications
of a baccalaureate degree in business liberal arts communications or related field and 0 year(s) of progressively responsible professional experience with responsibilities for business; or equivalent education/training or experience; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.
knowledge of principles practices and techniques in the area of business demonstrated by knowledge understanding and ability to apply concepts terminology.
knowledge and understanding of principles theories federal and state laws rules regulations and systems associated with business.
ability to recognize problems identify possible causes and resolve the full range problems that may commonly occur in the area of business.
ability to understand oral and written documentation write reports and procedures and communicate effectively in a variety of situations.
ability to establish and maintain effective working relationships with internal and external organizations groups team members and individuals.
ability to operate a personal computer and apply word processing and spreadsheet software.
Ability to maintain standard office equipment.
Desirable Qualifications
in both academic and fiscal policies and procedures at the university level.
knowledge of university and extramural funding policies and procedures.
To Apply:
Click on the Apply button on the top right corner of the screen to complete an application and attach the required documents by the closing date:
- a cover letter indicating how you satisfy the minimum and desirable qualifications
- current resume
- official transcripts confirming degree completion (copies acceptable; however official transcripts sent directly from the degree granting institution required upon hire) and
- names and contact information (including email addresses) of at least 3 professional references.
Note: If you have not applied for a position before using NeoGov you will need to create an account.
Inquiries: Surendra Dara;
EEO Clery Act ADA
The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link:
Required Experience:
IC
Employment Type
Full-Time
