Office Administrator to the Executive Director of Early Childhood

TITLE: Office Administrator to the Executive Director of Early Childhood

LOCATION: Central Office and Training Center

The Kansas City Kansas Public Schools (KCKPS) is a nationally recognized urban school district that serves approximately 22000 students and 60 different languages are spoken in the homes of our students. KCKPS is home to Sumner Academy the #6 highest rated High School in the Nation and #1 High School in Kansas according to the US News rankings.

With Head Start/preschools 28 elementary schools 7 middle schools and 5 college and career academies/high schools we are the fifth largest district in the state of Kansas and our student population is approximately 55% Hispanic 24% African American 9% White and 6% Asian. To serve our students the district employs approximately 4000 employees including more than 1800 teachers.

JOB GOAL: Provides administrative support to district Executive Directors; compile information and implement assigned tasks and activities; and provide information recommendations and/or direction to assigned supervisor.

ESSENTIAL FUNCTIONS:

• Provides excellent customer service whether in person or via phone to all internal and external customers.
• Manages all correspondence (phone email letters and memos) for the department and communicates appropriate information to appropriate personnel.
• Handles requests from other departments and knows when to elevate issues to the appropriate personnel.
• Management of services and resources in support of special education initiatives and program operations.
• Keeps accurate and complete records for the department and keeps information confidential as required.
• Prepares a variety of spreadsheets and documents for the purpose of communicating information and/or creating documentation in compliance with established guidelines.
• Researches a variety of topics (e.g. current practices policies pertinent action codes etc.) for the purpose of providing information and/or recommendations and/or addressing a variety of administrative requirements.
• Manages office correspondence forms reports calendars and meeting preparations.
• Works proactively with cross-functional staff and collaborates effectively with internal departments.
• Procures supplies and materials for the department for the purpose of maintaining availability of required items.
• Performs other duties assigned.

QUALIFICATIONS:

• High Schools Diploma
• Associate degree preferred
• 3-5 year of executive level administrative work required
• Working knowledge of Microsoft Office Suite
• Strong organizational and time management skills

COMMUNICATION / ORGANIZATION: Maintains communication with various district personnel and external constituents in the performance of role. Must be professional in all communications as a representative of the senior administrative team. Utilizes existing technology effectively in the performance of duties.

REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written oral diagram or schedule form.

LANGUAGE SKILLS: Functions of the job include: pertinent laws codes policies and/or regulations; personnel processes; curriculum adoption process; program planning and development; and learning styles and curriculum models. Ability is required to schedule a number of activities meetings and/or events; often gather collate and/or classify data; and use job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize a variety of job-related equipment. Independent problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is moderate to significant.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to sit walk stand and talk or hear. Specific vision abilities required by this job include close vision distance vision and depth perception.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate and is a standard acceptable level for this environment.

OTHER SKILLS and ABILITIES: Ability to establish and maintain effective working relationships with district employees community members external parties BOE members and senior administrators; ability to speak clear and concisely in written or oral communication and ability to maintain professional decorum.

Applications may be reviewed prior to the deadline date.

TERMS OF EMPLOYMENT: 261 days

SALARY: Level 18

Classified Salary Information - Kansas City Kansas Unified Schl Dist 500

FLSA STATUS: Non-Exempt

REPORT TO: Executive Director of Early Childhood

EVALUATION: Performance of this position will be evaluated in accordance with Board of Education policy

SIGNATURES:

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. The individual holding this position performs additional duties and additional duties may be assigned.

Kansas City Kansas Public Schools is an Equal Opportunity Employer. KCKPS is an equal opportunity employer and shall not discriminate in its employment practices and policies with respect to hiring compensation terms conditions or privileges of employment because of an individuals race color religion sex/gender (to include orientation identity or expression) age disability national origin genetic information or any other basis prohibited by law.

For more information regarding Title IX please contact:

District Compliance Coordinator

2010 N. 59th Street

Kansas City KS 66104

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