Secretary I (Department)-Expanded Learning Program Pos#

DEFINITION

Under the direction of an assigned supervisor perform a variety of secretarial and clerical duties in support of an assigned program or function; organize and coordinate office activities and communications.

DISTIGUISHING CHARACTERISTICS

Secretary I is the experienced-level classification in the secretarial job family. Incumbents provide secretarial support to the administrator of a specialized program or function. Secretary II-Department is the advanced level class in the series. Incumbents perform secretarial duties for the director of District-wide multi-function programs

EXAMPLES OF DUTIES

1. Perform a variety of responsible secretarial and clerical duties in support of an assigned program or function.

2. Prepare format type edit and proofread materials such as reports correspondence memoranda requisitions and bulletins.

3. Compile information from various sources and inclusion in departmental records and reports.

4. Review documents for accuracy completeness and conformance to established procedures.

5. Assemble organize tabulate and record statistical data.

6. Perform receptionist duties greeting parents faculty administrators and the general public.

7. Screen visitors and telephone calls.

8. Respond to inquiries and provide information concerning policies procedures standards rules and regulations related to assigned program or function.

9. Develop and maintain filing systems and records including materials of a confidential nature.

10. Monitor and maintain assigned budgets and accounts and other financial records.

11. Compose correspondence and prepare reports independently or from oral instructions. 12. Operate a variety of office machines including typewriter copiers calculator microcomputer and peripheral equipment.

13. Coordinate calendar for assigned administrator scheduling appointments meetings and travel arrangements as required.

14. Order and store office supplies and equipment for assigned program.

15. Perform related duties as assigned.

Knowledge of:

1. Modern office practices procedures and equipment.

2. Correct English usage spelling grammar and punctuation.

3. Financial and statistical recordkeeping techniques.

4. Oral and written communication skills.

5. Operation of office machines including microcomputer peripheral equipment and software.

6. Interpersonal skills including tact courtesy and patience.

7. Telephone etiquette and receptionist techniques.

Ability to:

1. Perform responsible secretarial duties for the administrator of an assigned program or function.

2. Organize and coordinate office activities and communications.

3. Interpret apply and explain rules regulations policies and procedures related to the assignment.

4. Prepare type edit and proofread reports forms and other materials.

5. Compose routine correspondence independently.

6. Communicate effectively both orally and in writing.

7. Operate office machines including computer equipment.

8. Understand and carry out oral and written instructions.

9. Establish and maintain cooperative and effective working relationships with others.

10. Type at a corrected speed of 45 words per minute.

11. Prepare and maintain statistical and financial departmental records and files

Training and Experience:

Any combination equivalent to graduation from high school and two years of increasingly responsible clerical or secretarial experience.

Working Conditions:

Office environment.

ATTACHMENTS: MUST UPLOAD REQUIRED TYPING CERTIFICATION AND/OR LICENSES FOR APPLICATION TO BE CONSIDERED COMPLETE.

Work Year

12 months / 8.0 hours

6:00 am-2:30 pm

Salary Classification: 24.5 (This includes an additional .5 salary classification due to substitute aquisition responsibilities)

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