Administrative Assistant, Alabama EMS Region One (AERO)

The AERO Administrative Secretary is responsible for performing various secretarial duties to support the work of the Region and Regional Director. These duties include clerical office management preparing various typewritten documents filing and managing records data collection greeting visitors and maintaining Department budget.

Salary: Appropriate placement on ACCS Salary Schedule E3 Grade 4: $39759 - $57251
(Salary within this range is determined by your documented years of full-time related work experience )

Work Hours: Monday through Thursday 7:45 a.m. - 5:15 p.m.; Friday 7:45 a.m. - 11:45 a.m.

Applicants must meet the minimum qualifications and must submit a complete application packet to be considered. A complete application consists of the following:

• Online application
• Current rsum
• Copy of college transcripts (Transcript of college work verifying degree requirement; must include degree awarded and date confirmed. Unofficial transcripts will be accepted before the deadline but official transcripts must be received if employed.)

1. Greet in-person visitors and respond to their needs appropriately.
2. Answer a multi-line phone system and direct calls appropriately.
3. Screen route and coordinate pick-up of incoming mail including email.
4. Receive input and process paperwork ensuring items are submitted in a timely manner.
5. Discern when confidentiality in work needs to be maintained and maintain that confidentiality.
6. Type and transcribe letters memos and other correspondence or written documentation.
7. Take meeting minutes as directed.
8. Maintain calendars and schedules for individuals groups and/or meeting space balancing multiple schedules and priorities.
9. Request/arrange IT support.
10. Assist with registration for all programs as directed.
11. Coordinate create and maintain filing systems.
12. Alert supervisor of any issues that are in need of upper management attention.
13. Monitor budgets.
14. Operate Excel or other database software to track sort format and analyze data for a variety of purposes including reporting and data analysis (data reports).
15. Load information into Banner or other software.
16. Perform all duties with professionalism.
17. Proof and edit correspondence and documents.
18. Input and process purchase orders as well as other information into Banner.
19. Perform research via the internet or other channels to gather information answer questions or resolve issues.
20. Utilize computer programs to mail merge documents and create labels.
21. Make travel arrangements including airline tickets hotels cars etc.
22. Order supplies.
23. Create proof and edit presentations in PowerPoint or other presentation software.
24. Conduct facility reviews.
25. Submit maintenance work orders or request/arrange janitorial support.
26. Maintain classroom and office area including equipment.
27. Prepare meeting agendas.
28. Create duplication of materials for others.
29. Assist in compliance with Acute Health Systems (stroke trauma and STEMI)
30. Manage current contact list for all hospitals EMS agencies fire departments committee members and other organizations.
31. Assist in compliance Regional Grant contractual agreements to include meetings data management and organization of site visits.
32. Perform related work as assigned.

1. A minimum of one (1) year (32 semester hours) of postsecondary education from an accredited institution with a minimum of 16 semester hours in office administration or related field and a minimum of one (1) year of office administration work experience is required OR one (1) year (32 semester hours) of postsecondary education from an accredited institution and a minimum of three (3) years office administration work experience isrequired.
2. Ability to utilize Word or other word processing tools to prepare and communicate information is required.
3. Ability to utilize Excel or other database software to enter format sort and analyze information and prepare reports is required.

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. Applicants must travel at their own expense. Finalist will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Calhoun Community College from the institution(s) granting the credits.

BACKGROUND CHECK STATEMENT:
In accordance with Alabama Community College System Policy and guidelines the applicant chosen for employment will be required to sign a consent will be contingent upon the receipt of a clearance notification from the criminal background check.

Calhoun Community College is an equal opportunity employer. It is the policy of the Alabama Community College System including all post secondary community and technical colleges under the control of the Alabama Community College System Board of Trustees that no employee or applicant for employment or promotion on the basis of any impermissible criterion or characteristic including without limitation race color national origin religion marital status disability sex age or any other protected class as defined by federal and state law shall be excluded from participation in be denied the benefits of or be subjected to discrimination under any program activity or employment. Calhoun Community College will make reasonable accommodations for qualified disabled applicants or employees. The college reserves the right to withdraw this job announcement at any time prior to the awarding. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. Calhoun Community College participates in the E-Verifysystem to verify employment eligibility for all newly-hired employees.

Calhoun Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels. Questions about the accreditation of Calhoun Community College may be directed in writing to the Southern Association of Colleges and Schools Commission on Colleges at 1866 Southern Lane Decatur GA 30033-4097 by calling or by using information available on SACSCOCs website (). Specific questions regarding Calhouns educational programs admissions and other matters related specifically to the College should be forwarded directly to the college.
APPLICATIONS MAY BE FILED ONLINE AT:


P.O. Box 2216
Decatur AL 35609