Administrative Assistant

New York Institute of Technologys six schools and colleges offer undergraduate graduate and professional degree programs in in-demand disciplines including computer science data science and cybersecurity; biology health professions and medicine; architecture and design; engineering; IT and digital technologies; management; and energy and sustainability. A nonprofit independent private and nonsectarian institute of higher education founded in 1955 it welcomes nearly 8000 students worldwide.

The university has campuses in New York City and Long Island New York; Jonesboro Arkansas; and Vancouver British Columbia as well as programs around the world. More than 112000 alumni are part of an engaged network of physicians architects scientists engineers business leaders digital artists and healthcare professionals. Together the universitys community of doers makers healers and innovators empowers graduates to change the world solve 21st-century challenges and reinvent the future.

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• Serve as a liaison to prospective clients NYIT students faculty staff and administration
• Handle the clerical responsibilities as required
• Follow detailed work plans
• Receive and forward all calls and email inquiries to the appropriate department
• Work in conjunction with the management team to successfully execute daily meetings events and projects
• Must work between cafs special events and daily catering needs as required schedule will vary.

• Prepare documents for weekly Banquet Event Order meetings
• Daily and weekly Posts on social media sites; Programing incentives and marketing campaigns
• Assist with execution of daily catering orders; preparing equipment confirming details delivering to locations setting up and breaking down
• Create and print menus and signs for each location as requested
• Create and print all food labels for various locations
• Work in collaboration with management to generate newsletters strengthen relationships and increase sales
• Respond promptly to inquiries regarding catering orders and offer basic sales information record event inquiries through the catering software and forward to Catering and Client Relation Manager.
• Answer all incoming calls to Campus Dining and forward to appropriate department in a timely manner
• Assist with deposits and cash reconciliation if needed
• Submit all facilities requests in a timely manner
• Manage schedules for all Campus Dining employees and maintain contact information in order to notify employees of weekly schedules
• Process all requisitions for purchase orders using the university financial systems and follow procedures set forth
• Maintain and distribute birthday cards to NYIT staff and staff accomplishment program
• Assist Director of Dining Services with invoicing reconciliations but not limited to
• Maintain and order office supply when needed
• Keep and maintain neat files for all: proposals contracts payments events details and invoices
• Adhere to weekly schedule set forth by Culinary Operations Manager
• Workday and manual time sheets completed daily and submitted last shift of week.
• Daily recap to be submitted at end of shift
• Must be able to work in other areas on campus as needed such as DeSeversky Mansion all campus cafes kiosks food trucks and any/all special events on or off campus.
• Must be able to work in other positions as needed should employees in those positions not be able to work due to vacancies vacation sick or personal time.
• Must be able to work a flexible schedule including weekends nights and holidays as needed
• Employees are required to work Black dates for the university; including commencement open house and admitted students but not limited to.
• PTO must be submitted 2 weeks in advance and subject to approval
• Other duties as assigned

• Bachelors Degree required
• Experience within a catering or campus dining environment as an Administrative Assistant strongly preferred
• Advanced computer skills including word processing spreadsheets desktop publishing and brand property Management Systems
• Multi-tasking and ability to work in fast paced environment
• Excellent communication and listening skills

* This is a seasonal full-time position working from September through May and is paid over a 12-month period.

New York Institute of Technology offers numerous opportunities to enhance personal andprofessional growth and provides employees with a competitive compensation and benefits program inclusive of generous paid time off holidays tuition remission and retirement plans with employer contributions.

New York Institute of Technology is an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or protected veteran status.

In compliance with local legislation as well as to provide greater transparency to candidates the annual base salary range for this position is listed. New York Tech considers factors such as (but not limited to) scope and responsibilities of the position candidate experience/expertise education/training key skills geographic location internal peer equity as well as market organizational considerations and/or applicable collective bargaining agreement when extending an offer.