Front Desk Office Assistant

Are you looking for

• Time back in your day
• Flexible schedule
• Paid time off
• Fun working environment
• Tuition reimbursement
• Growth & development

An integral part of our agency the Front Desk Office Assistant sets the tone for the visitor experience at FNIC. As the first and the last person clients see when they visit the office the Front Desk Office Assistant is instrumental in making sure they have a positive experience. No insurance experience No problem! Were looking for an eager multi-tasker who loves working on a great team and building relationships.

Whats the work like

You will...

• Welcome visitors by greeting them in person or on the telephone in a professional friendly and hospitable manner and assisting them with their needs
• Coordinate agency hospitality including ordering flowers gifts and catering services
• Manage office supply inventory ordering and receiving
• Maintain lobby and convenience center daily; replenishing supplies coffee etc. as needed
• Manage conference room schedules
• Provide general clerical support and assistance including processing incoming/outgoing mail electronic distribution of company documents printing copying scanning preparation of office documents and large mailings
• Assist with planning and facilitation of hosted events including guest lists invitations venue preparation and event production
• Any other special projects and duties as assigned
• Provide backup and/or support to other members of the Administration team when needed
• Ensure confidentiality is maintained in the collection maintenance and dissemination of highly sensitive information including Protected Health Information (PHI)
• Maintain regular and consistent attendance
• Complete monthly expense reports for the office expenses

Okay so whats in it for me

While we expect a lot from our employees at FNIC we also provide a lot in return.

• Competitive Pay: We strive to pay our employees a competitive market compensation
• Benefits: Youre covered: health dental vision HSA with employer contributions 401k employer-paid short-term & long-term disability life insurance
• Dress: Dress for your day bring your whole self to work so you can be as comfortable at work as you are in your personal life.
• Flexibility: Time back in your day We got you. A 37.5 work week as well as PTO starting at 3 weeks/year.
• Wellness: Mental health support and resources are available through our free EAP program. You can also stretch away the stress 24/7 by participating in workout classes (available to remote employees too!) or accessing our Omaha in-office gym.
• Education: Like to go back to school Learn something new Well provide tuition reimbursement to support you in your goals.
• Fun working environment: Who likes a boring working environment No one. We have plenty of fun with frequent company outings food days and fun competitions to name a few!

What do I need to know

You have to have

• high school diploma or equivalent
• one year prior administrative assistance or equivalent work experience.
• ability to multi-task
• excellent verbal communication and phone etiquette skills
• excellent customer service skills
• proficiency in Microsoft Office products (Word Excel PowerPoint) and electronic mail system (Outlook)
• proficiency in office equipment such as computer copier phone and fax machine
• regular and consistent attendance
• ability to observe safety and security procedures and use equipment and materials properly
• ability to conform with and abide by all workplace policies work procedures and instructions
• ability to establish and maintain effective working relationships with company employees and external contacts