Fleet Coordinator
Fleet Coordinator
Posted on :
27-08-2025
Employer Active
1 Vacancy
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Job Description
REPORTING RELATIONSHIPS
- Reports to: Fleet Manager
- Direct Reports: None
DUTIES AND RESPONSIBILITIES
The listed examples of work are not intended to be all-inclusive. They may be modified with additions deletions or changes as necessary.
Essential Duties & Responsibilities
- Ensures that all fleet vehicles are entered into the fleet maintenance software system. This includes all maintenance intervals license renewals emission testing vehicle information and etc.
- Records and tracks all fleet compliance information such as DOT inspection forms and vehicle maintenance information.
- Monitor KPI and shop production and adjusting procedures as needed.
- Licenses and registers all fleet vehicles with the DMV.
- Input and validate data into the fleet management software ensuring accuracy in maintenance records and asset tracking.
- Processes purchase orders invoices and payments for fleet-related services repairs and equipment in coordination with the Finance department.
- Maintains and files all safety related shop records.
- Maintains all fleet related IT such as: scan tools fleet management software and etc.
- Assists with scheduling training and travel as needed for our fleet staff.
- Assists the Fleet Manager with data reporting for vehicle life cycle analysis as well as maintenance shop KPI and metrics.
Other Duties & Responsibilities
- May perform first-level supervision of other department administrative staff including work assignment and review training professional development and growth scheduling and performance and compensation evaluation. Verify and approve time sheets; makes recommendations regarding the selection hiring training evaluation and disciplining of assigned employees.
- Handles confidential and sensitive information with a high level of discretion and confidentiality.
- May provide basic training and information for department staff on use of office technology and relevant software.
- Performs other duties as assigned and required.
PREPARATION AND TRAINING
- Education: High School Education or GED required
- Work Experience: Over 5 years of formal increasingly responsible administrative experience
- Supervisory experience of administrative support positions is preferred
- Certifications and/or Licensures: Notary Certificate preferred or ability to obtain within six months
- Required Drivers License: Valid Colorado drivers license and a clear or acceptable MVR is required
***An equivalent combination of education training and relevant job experience may be substituted.
KNOWLEDGE SKILLS AND ABILITIES
Knowledge
- Knowledge of the policies procedures and goals of the City of Englewood and the department.
- Knowledge of general office practices and procedures.
- Knowledge of math spelling grammar punctuation and vocabulary.
- Knowledge of city purchasing and procurement process and procedures.
- Knowledge of basic accounting principles.
- Knowledge of proper legal or administrative procedures for preparing documents specific to area of assignment.
- Knowledge of FASTER software preferred.
- Knowledge of Fleetio software preferred.
Skills
- Skill in writing editing and revising materials.
- Skill in organizing and managing multiple and competing tasks.
- Skill in developing organizing and maintaining complex filing systems.
- Skill in the operation of standard office machines such as multi-line telephone copiers calculators and audio/visual equipment.
Abilities
- Ability to organize and prioritize work.
- Ability to exercise independent judgment when prioritizing tasks.
- Ability to identify problems or issues analyze data and make sound recommendations based upon findings.
- Ability to read interpret and explain policies or procedures.
- Ability to supervise and train subordinate staff.
- Ability to use standard computer equipment and software including word processing data base management spreadsheet applications and electronic mail.
- Ability to listen well and communicate effectively orally and in writing with various audiences.
- Ability to utilize independent judgment discretion and maintain confidentiality.
- Ability to establish and maintain effective working relationships with employees other agencies vendors and the general public.
- Ability to perform work in an accurate and efficient manner without supervision.
- Ability to work with and on behalf of a department director and various boards and committees.
Hourly Rate
$25.21 - $37.82/hourly pay rate
Benefits
- Medical Dental and Vision Plans
- Retirement Plans
- Paid Time Off
- Sick Leave
- 12 Paid Holidays
Required Experience:
IC
Employment Type
Full-Time
Key Skills
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