Project Adminstrative Coordinator
Project Adminstrative Coordinator
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$ 22 - 28
1 Vacancy
Job Description
Position Specific Responsibilities/Accountabilities
Events
Schedule and manage events (e.g. public lectures summer workshops capstone conference) ().
Provide logistical support for project events including: scheduling helping with set-up arranging catering and other coordination as needed.
Oversee communication travel and hospitality for visiting scholars and speakers.
Administrative tasks
Take minutes for Initiative Program meetings.
Order and maintain office supplies for initiative.
Build and maintain a data base of project participants and corresponding email list.
Organize documents (e.g. grant and workshop applications and follow-up reports) related to project activities.
Coordinate with campus partners as needed.
Coordinate payments stipends and honoraria for project activities and participants.
Provide administrative support for the PIs as needed.
Bookkeeping and reporting
Manage receipts and submit expense reports in Workday.
Complete end-of-year financial tasks as required by university and granting agency.
Assist with annual updates and other project reports for funder.
Track and document progress toward project goals outcomes and outputs.
Track attendance and participation at project events.
Work with Assessment Coordinator to develop administer and summarize results of several for initiative events.
Communications
Assist PIs and MarComm with updates to initiative websites as needed.
Prepare and update printed materials as needed.
Coordinate promotion of project events across the university.
Disseminate requests for applications and proposals associated with project activities.
Assist the PIs with maintaining social media accounts as needed.
Perform other related duties as assigned
Loyola Marymount University Expectations
Exhibit behavior that supports the mission vision and values of the university. Communicate and employ interpersonal actions that model high standards of professional responsible accountable and ethical conduct. Demonstrate a commitment to outstanding customer service.
Requisite Qualifications
Typically a high school diploma or equivalent. Bachelors degree in the humanities preferred. Incumbent will be expected to continue upgrading knowledge skills and abilities needed to keep abreast of regulation/policy changes.
Two years of related job experience.
Demonstrated communication organizational and interpersonal skills.
Demonstrated computer competency in using typical office software including MS Office (Word Excel PowerPoint Outlook Forms); skill in using basic office equipment (photocopier scanner); and ability to learn university systems such as Workday and Mazvo.
Familiarity with virtue epistemology and/or higher education pedagogy a strong plus.
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of this position.
Staff Temporary (Fixed Term)Salary range
$22.88 - $28.61 Salary commensurate with education and experience.Loyola Marymount University a Carnegie classified R2 institution in the mainstream of American Catholic higher education seeks outstanding applicants who value its mission and share its commitment to inclusive excellence the education of the whole person and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal state and local law. We invite all persons in the full diversity of their being life experience and beliefs to apply. (Visit for more information.)Required Experience:
IC
Employment Type
Part-Time
