Executive Assistant to the Vice President, Student Affairs and External Relations
Executive Assistant to the Vice President, Student Affairs and External Relations
Posted on :
27-08-2025
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1 Vacancy
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Job Description
SAIT is a global leader in applied education and an institution that empowers employees to make a difference in the lives of our students. Building on more than a century of history we are looking for innovative employees wanting to create a future with us. As part of our team you are encouraged to be bold and inventive bringing new ideas to the table. Change excites you.
SAIT offers the chance to do work with a purpose preparing the next generation of industry leaders entrepreneurs advocates and explorers. We develop leaders in the classroom and our workspaces encouraging lifelong learning for both students and employees.
Your future starts now at SAIT.
We are looking for individuals who align with our commitment to excellence and who demonstrates:
oa growth mindset through curiosity creativity and collaboration
oleads with a world-class customer experience mindset
ois dynamic and responsible to the needs of stakeholders speed and agility are critical
osomeone who embraces trial and error as an important part of learning
The Opportunity
Reporting directly to the Vice President Student Affairs and External Relations the Executive Assistant provides executive support to the VP SAER in their management responsibilities. The Executive Assistant acts as the first point of contact for the VP and provides support for several committees and ensures a high standard of accurate timely and impartial dissemination of addition the Executive Assistant provides project management research communications and meeting coordination support.
The Executive Assistant will have a significant impact on the general perception of the VP SAER office by both internal and external constituents and therefore requires a high level of visibility leadership and personal contact. This is a demanding position as the Executive Assistant is expected to take initiative and work independently with little direction and with a high degree of professionalism accuracy and sound judgment.
The Role
- Administrative Support
- Provide comprehensive administrative support to VP including managing calendar scheduling meetings and coordinating travel arrangements
- Process expense reports and manage budget tracking for the office
- Ensure all expenditures comply with SAIT expense and travel policies
- Orders supplies for the office and supports the Executive Office Team as required
- Meeting and Event Coordination
- Organize and facilitate meetings including preparing agendas
- Ensuring VP is briefed and prepared with supporting documentation taking minutes as required and following up on action items
- Booking tables for third-party events managing guest lists and preparing meeting/event briefing notes as appropriate
- Communication
- Preparing and compiling speaking notes for VP producing presentation materials
- Act as a liaison for VP as needed handling communications with professionalism and confidentiality
- Ensures effective communication internally and externally for the Office of the VP and across the SAER division
- Project Management
- Assist in the management of projects and initiatives ensuring timely completion and adherence to deadlines
- Conducts research and compiles data to support decision-making processes
- Produces briefing notes and background reports on key issues as required
- Prepares and/or summarizes reports and prepares background materials by compiling and analyzing information
- Contributes to divisional projects by providing support reporting and data collection as required
Qualifications & Experience
- Bachelors degree in Business Administration or similar program
- 3-5 years supporting senior-level positions
- Certification in change management project management would be an asset
- Equivalent combination of experience and education may be considered
Knowledge & Skills
- Strong working knowledge of Microsoft Office Suite including use of Copilot
- Exceptional communication skills verbal written and presentation
- Excellent organizational and time management skills
- Adept at using technology
- Able to work independently with little direction and with a high degree of professionalism accuracy and sound judgment
Job Classification: P3014 - Executive Assistant
Salary Range: $80000 - $85000
Paid Leave: 4 Weeks Vacation / 14 Flex Days per year
Hours Per Week: 37.5
Posting Closing Date: September 2 2025
Equity diversity and inclusion (EDI) is essential to achieving SAITs vision to be a global leader in applied education. We encourage applications from women Indigenous people racialized people people with disabilities people from gender and sexually diverse communities and/or people with intersectional identities. Learn more about EDI at SAIT.
At SAIT we understand that experience comes in many forms. Were dedicated to adding diverse perspectives to SAIT - so if your experience is close to what were looking for please consider applying.
SAIT is committed to supporting persons with disabilities throughout the recruitment process. We will work with applicants to provide accommodations upon request to the Talent Advisor.
To Apply
Please apply using Chrome as applications are only supported using Chrome on desktop. To continue with the online application process click on the Apply For This Job button or use your LinkedIn applications should be made through ouronline using this system to apply for this position you agree that your candidacy will be visible to all hiring managers at SAIT. If you have concerns about this please contact do not apply to this email address allapplications should be made through ouronline system.
BEWARE FALSE POSTINGS AND RECRUITING OFFERS
The Southern Alberta Institute of Technology (SAIT) has been made aware of individuals or organizations posing as SAIT using false SAIT postings to attract job seekers and collect personal information.
Please be aware that SAIT will never request information beyond what is required for a resume. SAIT will never ask for sensitive personal information such as birthdates banking social insurance or health care account information for our application process.
Career opportunities at SAIT will always be posted on the SAIT career site. If you are uncertain about the validity of a posting or offer please forward the suspicious posting
Employment Type
Full-Time
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