Quality Documentation Specialist
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Job Location:
Yearly Salary:
Experience Required:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
This is a remote position.
Superior PLUS Realtors is a trusted leader in real estate services dedicated to delivering excellence in every transaction. We pride ourselves on professionalism integrity and personalized client care. Our team is committed to guiding clients through smooth and successful real estate experiences whether buying selling or investing. With a focus on innovation efficiency and customer satisfaction we strive to exceed expectations and build lasting relationships in the communities we serve.
We are looking for a Quality Documentation Specialist to join our team! In this role you will be responsible for managing maintaining and ensuring the accuracy and completeness of our documentation related to Quality Management Systems (QMS). You will play a critical role in creating reviewing updating and organizing documents to ensure compliance with internal policies and external standards.
Responsibilities
- Develop edit and maintain quality documentation including standard operating procedures (SOPs) work instructions and manuals.
- Ensure documents are clear concise and adhere to regulatory and organizational requirements.
- Implement and manage version control processes to ensure the most current documentation is accessible to relevant stakeholders.
- Cross-check entered data against source documents to ensure accuracy.
- Perform regular audits of documentation to identify and correct discrepancies.
- Coordinate document reviews with subject matter experts (SMEs) and stakeholders.
- Facilitate the approval process to ensure timely updates and compliance.
- Identify opportunities to streamline and improve document management processes.
- Work closely with departments such as production quality assurance and regulatory affairs to ensure documentation aligns with operational needs.
- Update QMS databases with relevant documentation and ensure alignment between documentation and QMS processes
- Develop and maintain training documents to ensure employees understand quality policies and procedures.
Requirements
- High school diploma.
- Strong attention to detail and organizational skills.
- Excellent written and verbal communication.
- Proficiency in document management systems (DMS) and tools like MS Office Suite.
- Knowledge of regulatory and compliance standards relevant to the industry.
- Experience with quality assurance or document control.
Benefits
- Opportunities for career growth within a reputable real estate company.
- Supportive and collaborative team environment.
- Competitive compensation package.
- Commitment to work-life balance and professional development.
Key Responsibilities Manage all aspects of the escrow process, from opening to closing. Review purchase agreements, contracts, and title documents to ensure accuracy. Coordinate with buyers, sellers, real estate agents, lenders, and attorneys to facilitate smooth transactions. Prepare settlement statements, escrow instructions, and required documents. Ensure compliance with federal, state, and local regulations. Handle disbursement of funds and balance escrow accounts. Maintain accurate records and provide updates to all parties throughout the transaction. Resolve issues or discrepancies quickly and professionally. Qualifications Proven experience as an Escrow Officer or in a similar role. Strong knowledge of escrow, title, and real estate processes. Exceptional attention to detail and organizational skills. Excellent communication and interpersonal abilities. Proficiency in escrow/title software and Microsoft Office Suite. Ability to work under pressure while maintaining accuracy and professionalism. State-required Escrow Officer license or certification (if applicable).
Key Skills
- Quality Assurance
- FDA Regulations
- Data Collection
- Food Safety Experience
- ISO 9001
- Mobile Devices
- Root cause Analysis
- Quality Systems
- OSHA
- Food Processing
- Quality Management
- cGMP
