Executive and Team Administrator | AU | Ortigas
Executive and Team Administrator | AU | Ortigas
Posted on :
20-08-2025
Employer Active
1 Vacancy
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Jobs by Experience
3years
Monthly Salary
40000 - 70000
Vacancy
1 Vacancy
Posted on :
20-08-2025
Job Description
Setup and Location: Onsite-Ortigas
Work Schedule: 9:00 AM-6:00 PM (AEST) 7:00 AM-4:00 PM (PH Time)
Employment Type: Full-time
Ready to do work that actually excites you
We re looking for an Executive Assistant and Team Administrator to support the CEO while also enabling the wider recruitment team. You ll play a key role in recruitment research by mapping senior-level talent and preparing structured reports that drive high-level hiring this blended role you ll also manage diaries travel and professional documents coordinate events and operations and provide marketing support.
We re looking for an Executive Assistant and Team Administrator to support the CEO while also enabling the wider recruitment team. You ll play a key role in recruitment research by mapping senior-level talent and preparing structured reports that drive high-level hiring this blended role you ll also manage diaries travel and professional documents coordinate events and operations and provide marketing support.
What You ll Do
Executive Support
Executive Support
- Manage the CEO s diary including scheduling meetings coordinating travel and preparing briefing materials.
- Take clear and concise meeting notes track action items and ensure follow-through.
- Draft proofread and format documents presentations and reports to a professional standard.
Team Administration & Operations
- Support marketing with event planning booking venues coordinating suppliers and managing guest lists.
- Book flights accommodation and transport for the team.
- Maintain organised records files and databases.
- Assist with reporting tracking KPIs and preparing internal updates.
Recruitment Research Support
- Conduct targeted research to identify and map senior-level talent including Medical Directors C-suite executives and specialist doctors.
- Source and verify contact details locations and career backgrounds.
- Provide accurate well-structured research reports to Executive Recruiters.
Requirements
What You Bring
We re looking for someone who:
- Minimum 3 5 years in an Executive Assistant Team Administrator or similar coordination role ideally within a professional services or recruitment environment.
- Strong research skills with experience in candidate mapping market intelligence or similar.
- Demonstrated ability to manage multiple priorities with exceptional attention to detail.
- Excellent written and verbal communication skills with the ability to adapt tone and style for different audiences.
- Advanced Microsoft Office and/or Google Workspace skills confident with online collaboration tools.
- Highly organised with exceptional follow-through.
- Comfortable communicating across all levels from internal teams to high-profile clients.
- Discreet and trustworthy with a high level of professionalism.
Benefits
Why You ll Love Working Here
- HMO Dental and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
- Paid Leaves: Birthday Vacation Medical and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
- Employee Engagement Activities: Year-End Party Family Day Team Building and more!
Let s Talk
If you re thinking this sounds like me it probably is. Click apply. We can t wait to meet you.
Minimum 3 5 years in an Executive Assistant, Team Administrator, or similar coordination role, ideally within a professional services or recruitment environment. Strong research skills, with experience in candidate mapping, market intelligence, or similar. Demonstrated ability to manage multiple priorities with exceptional attention to detail. Excellent written and verbal communication skills, with the ability to adapt tone and style for different audiences. Advanced Microsoft Office and/or Google Workspace skills, confident with online collaboration tools. Highly organised with exceptional follow-through. Comfortable communicating across all levels, from internal teams to high-profile clients. Discreet and trustworthy, with a high level of professionalism.
Employment Type
Full Time
Key Skills
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