HR Officer
HR Officer
Posted on :
26-08-2025
Employer Active
1 Vacancy
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Job Description
Human Resource Duties:
- Draft contracts of employment capture new engagements promotions transfers and terminations on HR systems
- Review and update HR documents i.e. engagement packs and contracts of employment
- Compile Salary advance forms timely and send them to finance for payments
- Participate in disciplinary hearings and interviews and take minutes of the deliberations
- Manage the Medical scheme and process invoices received from various medical institutions
- Compile and manage employee time sheets timely
- Drive the development of HR strategies goals and objectives and ensure the delivery thereof.
- Identify opportunities for updating and enhancing HR policies processes and procedures to effect continual improvements in the division.
- Facilitate adherence to HR policies procedures and relevant legislation.
- Facilitate the implementation of talent management and succession planning.
- Assist business to effectively manage headcount.
- Advise on and Manage employee relations.
- Build a culture of Performance Management.
- Proactively identify and pre-empt HR risks within SGS.
General Administration Duties:
- Carry out duties at the reception i.e. attend to walk-in clients disseminate circulars and Memos and co-ordinate communication between offices divisions employees and clients
- Coordinate renewal of Annual Trade Certificates i.e. ZRA. Ndola City Council ZEMA ZPPA Certificate of Incorporation etc.
- Ensure good record keeping of client and in-house documentation through effective employee filling systems
- Facilitate document courier from one SGS site to the next
- Keep records of vehicle service history and ensure that vehicles are serviced timely
- Compile purchase requisitions receive and stock items and keep records of the same
- Arrange travel and accommodation for staff travelling i.e. Visa applications and renewals flight bookings employment permits etc.
- Maintenance of HR equipment in conjunction with IT
- Supervision of staff responsible for cleaning of office and office surroundings
- Implement and manage ad hoc projects and duties as may be required and assigned from time to time.
- Adhere to all quality and safety requirements of the SGS management system.
- Perform any other reasonable tasks as assigned by direct line manager.
Qualifications :
- Full Grade 12 School Certificate with Credit or better in English and Mathematics
- Business Administration or Human Resource Management Related Degree
Additional Information :
- At least 2 years experience as a fully-fledged HR Generalist
- Paid up Member - Zambia Institute of Human Resource Management
- Emotionally mature stress resilient customer focused and well-developed organizational diagnosis skills
Competencies
- Well-developed verbal & Written Communication presentation project management report compilation and Interpersonal Skills
- Well-developed administrative problem solving planning and organizational skills
- High personal and ethical standards
- Training in Payroll and Cost Accounting Knowledge
- Attention to detail Accuracy and Efficiency
- Anticipates issues solves problems Able to make clear decisions and judgements
- Ability to build trust respect and confidentiality
- Hands-on and practical approach
- Good balance between firmness and diplomacy
- Sense of initiative able to work independently as well as in Teams
- Ability to work under pressure and set high standards
- Good computer literacy (Word Excel Power point & Outlook). VIP will be an added advantage
- Fluent English and potentially local dialects
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
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