Senior Tradeshow/Conference Planner
Senior Tradeshow/Conference Planner
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$ 117895 - 152570
1 Vacancy
Job Description
At Gilead were creating a healthier world for all people. For more than 35 years weve tackled diseases such as HIV viral hepatitis COVID-19 and cancer working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the worlds biggest health challenges and our mission requires collaboration determination and a relentless drive to make a difference.
Every member of Gileads team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions and were looking for the next wave of passionate and ambitious people ready to make a direct impact.
We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future you are the key driver in evolving our culture and creating an environment where every employee feels included developed and empowered to fulfil their aspirations. Join Gilead and help create possible together.
Job Description
Gilead is seeking a Senior Tradeshow/Conference Planner to join our Strategic Meetings & Engagements department primarily responsible for conference/congress activities for the US Commercial team.
Job Responsibilities:
Independently manage all aspects of participation in and execution of congress presence for Gilead to include and not limited to:
Congress management to include strategic partnership and collaboration with stakeholders budget management and optimization vendor management collaboration and partnership with peers within the M&E Team.
Management of meeting registration accommodation and ancillary meeting requests for Gilead participants. Registration management includes (invite lists attendee management rooming lists name badges.)
Lead internal workgroups and booth development meetings with external agencies on production of exhibit booth promotional materials and program materials for delivery to key customers at congresses.
Knowledge of exhibit booth asset management for midsize and small portable programs. E.g. 20x20 and 10x10 exhibits and tabletops.
Tech savvy and have experience in managing microsite / web development build out for virtual congresses.
Attends events to ensure execution of booth set-up and dismantle registration badge and material pick-up and dissemination to attendees via the Gilead Business Center and management of on-site meetings and events.
Meet with conference organizers to ensure Gilead is informed of the latest congress protocol for the association; inform the association of recommendations if needed for changes to their process based on an overall Gilead attendee experience.
Develop and implement event timelines and action plans developed in collaboration with cross-functional partners.
Lead logistical pre-event planning and communication onsite execution and post event wrap-up / analysis to include surveys debriefs and budget reconciliation.
Evaluate and update or establish procedures relating to SOP maintenance around key activities for events to improve overall efficiencies streamline execution and measure effectiveness; and drive recommendations for change in identifying gaps.
Budget responsibilities include initiating purchase orders check requests and honorariums tracking event budget reconciling budget post event and reporting expenses per Legal requirements. Manage budget and monthly accruals associated with the respective events executed and tasked with making budgetary decisions based on experience and perceived value.
As needed conduct site visits and evaluate vendor services and venues according to industry standards and stakeholder requirements and communicate and gain buy-in on recommendations.
Vendor management to ensure deliverables and timelines are successfully met to expectation.
Mentor less experienced employees on event planning logistics and project management
Will also have responsibility for strategic projects that impact the broader team and organization; may lead the roll-out of new applications tools and processes to end-users
Manage without authority leadership and oversight of events led by other planners to ensure consistency and continuity across the organization
Key contributor to the development of new concepts techniques and standards
Basic Qualifications:
Masters in marketing event management or other related and 3 years of experience in congress and event management
OR
Bachelors in marketing event management or other related fields and 5 years of experience in congress and event management
OR
Associates Degree in marketing event management or other related fields and 7 years of experience in congress and event management
OR
High School Diploma/GED and 9 years ofexperience in congress and event management
Preferred Qualifications:
5 years of related experience and a BS or BA degree in Event Management Marketing or equivalent
Certified Trade Show Marketer (CTSM) or Certified Meeting Professional (CMP) or equivalent certification
Experience in biotech or pharmaceuticals industry
Extensive understanding and application of event planning principles concepts practices and industry standards.
Demonstrate developing skills within analytical expertise influence and initiative
Initiative within planning and proactivity- operates outside the scope of expectations and is pro-active in taking on additional cross-functional responsibilities to improve efficiencies within the respective congresses and meetings.
Strategic thinking - demonstrates strategic orientation by recognizing simpler patterns in complex situations and projecting outcome.
Execution and problem-solving skills under pressure is core to this role. Communicating persuasively excellent verbal written and interpersonal skills with ability to influence senior management and to establish effective working relationships with a diverse range of stakeholders
Gaining support through established channels identifies needs to build support of a solution or idea and establishes trust through actions
Able to be successful working independently as well as within the context of a team.
Must have a good understanding of the pharmaceutical environment and exhibit the ability to be proactive with respect to congress planning and event management.
Strong communication skills with an ability to influence objectives.
Ability to establish effective working relationships with a diverse range of stakeholders.
Proficient in MS Suite.
Comfortable embracing new technologies and digital tools such as financial management work order management Cvent Crowd Compass JiffleNow SmartSheet and platforms to host virtual or hybrid congresses and meetings (ON24 Intrado Adobe Connect).
This role will require travel approximately 20%
This role is Foster City based with three days in the office (T W Th)
Ready to create possible together Hit apply.
For additional benefits information visit:
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Gilead Sciences Inc. is committed to providing equal employment opportunities to all employees and applicants for employment and is dedicated to fostering an inclusive work environment comprised of diverse perspectives backgrounds and experiences. Employment decisions regarding recruitment and selection will be made without discrimination based on race color religion national origin sex age sexual orientation physical or mental disabilitygenetic information or characteristic gender identity and expression veteran status or other non-job related characteristics or other prohibited grounds specified in applicable federal state and local order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973 the Vietnam Era Veterans Readjustment Act of 1974 and Title I of the Americans with Disabilities Act of 1990 applicants who require accommodation in the job application process may contact for assistance.
For more information about equal employment opportunity protections please view theKnow Your Rights poster.
NOTICE: EMPLOYEE POLYGRAPH PROTECTION ACT
YOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT
PAY TRANSPARENCY NONDISCRIMINATION PROVISION
Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.
Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.
For Current Gilead Employees and Contractors:
Please apply via the Internal Career Opportunities portal in Workday.
Required Experience:
Senior IC
Employment Type
Full-Time
