Administrative Support Specialist
Administrative Support Specialist
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Job Description
This is a remote position.
We re seeking an organized and proactive Administrative Support Specialist (Remote) to enhance our operational efficiency and communication this remote role you ll support our design and project teams by managing administrative tasks information coordination and client communication ensuring seamless collaboration across both on-site and remote workflows.
Key Responsibilities
Perform administrative tasks such as scheduling managing digital correspondence maintaining project calendars and organizing files from your remote workstation.
Assist with project documentation: prepare meeting notes distribute updates and ensure documents are properly organized and accessible.
Serve as a resource to both clients and internal staff facilitating efficient responses to inquiries and requests in a remote environment.
Coordinate logistics meetings deadlines and document delivery across project teams working in both in-office and remote settings.
Maintain contact lists project tracking logs and internal communication channels adding clarity and structure to remote processes.
Help improve administrative workflows introducing ideas to streamline and enhance operations in a remote framework.
Support team members by sharing timely reminders updates and informational alerts that bolster cohesion across on-site and remote collaborations.
Requirements
High school diploma required; additional coursework or training in administration architecture support or related areas is a plus.
Previous experience in an administrative or project-support role remote work experience is favored.
Excellent organizational skills attention to detail and adaptability.
Strong communication skills both written and verbal with an emphasis on clarity in a remote setting.
Proficiency in digital tools such as word processing spreadsheets scheduling apps or document systems.
Self-driven and dependable capable of thriving in both remote and collaborative environments.
Tech-savvy and open to supporting teams in hybrid workflows combining in-studio and remote participation.
Benefits
Competitive compensation reflective of experience and contributions.
Health dental and vision insurance available to support well-being.
Retirement savings plan with company match.
Generous paid time off including vacation personal and holiday days.
Flexible scheduling that supports a healthy remote work life rhythm.
Professional development opportunities training workshops and mentoring accessible even in a remote context.
Inclusive supportive workplace culture that values team members in both on-site and remote roles.
Bachelor s degree in Architecture, Construction Management, or related field preferred. Minimum of 3 5 years of experience in construction administration or project management. Strong knowledge of construction processes, building codes, and contract administration. Excellent communication, organizational, and problem-solving skills. Proficiency in construction management software and Microsoft Office Suite. Ability to work collaboratively with diverse project teams.
Employment Type
Full Time
