Administrative Assistant
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1-3years
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
- Manage the Project Director s calendar schedule meetings and coordinate appointments with internal teams partners and external stakeholders.
- Prepare meeting agendas take minutes and follow up on action points to ensure timely completion.
- Assist in the preparation and formatting of presentations reports and documentation.
- Maintain organized filing systems (digital and physical) for contracts correspondences reports and other project records.
- Support coordination between departments including F&B logistics security and contractors by tracking deliverables and deadlines.
- Draft proofread and distribute internal and external communications on behalf of the Project Director.
- Track and update project documentation reports and progress trackers.
- Assist in compiling budgets expense reports and invoices for approval and filing.
- Ensure timely submission of reports permits and compliance documentation.
- Handle confidential information with a high degree of integrity and discretion.
- Provide logistical support during onsite inspections meetings or events when required.
- Manage and control the F&B team schedule vacation plans and internal/external flight bookings.
Requirements
- 3 years experience in an executive or project administration role ideally in events construction or hospitality sectors.
- Excellent written and verbal communication skills in English (Arabic is a plus).
- Strong organizational and multitasking abilities.
- Proficient in Microsoft Office (Excel Word PowerPoint Outlook); familiarity with project management tools is a plus.
- Discreet and professional with handling sensitive and confidential information.
- Proactive flexible and able to work under pressure with minimal supervision.
- Ability to work flexible hours including evenings or weekends during event periods.
Employment Type
Full Time
