Administrative Assistant
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Job Location:
Monthly Salary:
Experience Required:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
On Behalf of Our Clint we are looking for Administrative Assistant .
Job Summary :
The Administrative Assistant will provide high-level administrative and logistical support to the Project Director overseeing stadium operations and event delivery. This role plays a critical part in ensuring the smooth execution of daily administrative functions internal coordination document control scheduling and project follow-up. The ideal candidate is highly organized detail-oriented and capable of managing multiple tasks in a fast-paced environment.
Responsibilities :
- Manage the Project Director s calendar schedule meetings and coordinate appointments with internal teams partners and external stakeholders.
- Prepare meeting agendas take minutes and follow up on action points to ensure timely completion.
- Assist in the preparation and formatting of presentations reports and documentation.
- Maintain organized filing systems (digital and physical) for contracts correspondences reports and other project records.
- Support coordination between departments including F&B logistics security and contractors by tracking deliverables and deadlines.
- Draft proofread and distribute internal and external communications on behalf of the Project Director.
- Track and update project documentation reports and progress trackers.
- Assist in compiling budgets expense reports and invoices for approval and filing.
- Ensure timely submission of reports permits and compliance documentation.
- Handle confidential information with a high degree of integrity and discretion.
- Provide logistical support during onsite inspections meetings or events when required.
- Manage and control the F&B team schedule vacation plans and internal/external flight bookings.
Requirements
- 3 years experience in an executive or project administration role ideally in events construction or hospitality sectors.
- Excellent written and verbal communication skills in English (Arabic is a plus).
- Strong organizational and multitasking abilities.
- Proficient in Microsoft Office (Excel Word PowerPoint Outlook); familiarity with project management tools is a plus.
- Discreet and professional with handling sensitive and confidential information.
- Proactive flexible and able to work under pressure with minimal supervision.
- Ability to work flexible hours including evenings or weekends during event periods.
Key Skills
- Generator
- Accomodation
- Football
- Advertising
- Architectural Design
About Company
Areeb
0-50 employees
Bahraini artist's art gallery Specialized in the presentation and marketing of the artist's own renewed works Bahraini artist's art gallery Specialized in the presentation and marketing of the artist's own renewed works Bahraini artist's art gallery Specialized in the present ... View more
