Personal Assistant - CEO
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Job Description
Key Responsibilities:
1. Administrative Support
o Manage and maintain the CEO s calendar appointments and travel arrangements.
o Prepare correspondence reports and presentations on behalf of the CEO.
o Handle incoming and outgoing communications (emails calls letters).
2. Meeting Coordination
o Schedule and organize meetings conferences and board sessions.
o Prepare agendas meeting minutes and follow-up on action items.
3. Information Management
o Maintain accurate and up-to-date records and filing systems.
o Handle sensitive and confidential information with discretion.
4. Project Assistance
o Support the CEO in strategic initiatives and special projects.
o Conduct research and compile data for decision-making.
5. Stakeholder Liaison
o Act as a point of contact between the CEO and internal teams or external partners.
o Maintain professional relationships with clients partners and board members.
6. Travel and Event Management
o Organize domestic and international travel arrangements.
o Coordinate company events or CEO-related functions.
Requirements
Education:
o Bachelor s degree in Business Administration Management Communications or a related field.
o MBA or equivalent is an advantage but not mandatory.
o Minimum 3 5 years of experience as an Executive Assistant Personal Assistant or in a similar administrative role.
o Experience supporting C-level executives preferred.
o Proficiency in MS Office Suite (Word Excel PowerPoint Outlook).
o Familiarity with project management and scheduling tools (e.g. Trello Asana Google Workspace).
Core Competencies:
o Excellent verbal and written communication skills.
o Strong organizational and time management abilities.
o Ability to prioritize tasks and work under pressure in a fast-paced environment.
o High degree of professionalism integrity and discretion.
o Strong interpersonal skills and problem-solving ability.
Other Requirements:
o Flexibility to travel or work outside regular hours if required.
o Multitasking capability and adaptability in dynamic environments.
Employment Type
Full Time
