RQ00379 - Project Control Officer - Intermediate

A Project Control Officer is required to augment the Ontario Health Supply Chain (Procurement) team in order to support procurement activities. The Project Control Officer will be responsible for performing multiple procurement-related process tasks.

Responsibilities:

• The Supply Chain Project Control Officer will work with the Supply Chain (Procurement) and project teams to support procurement needs and ensure project processes are in compliance with Ontario Health policies. Responsibilities will include:
  
• Work with internal stakeholders to ensure sourcing documents are complete and accurate
  
• Complete entries as required into the applicable procurement system (e.g. Workday)
  
• Maintain required documents and ensure a complete audit trail
  
• Draft briefing notes and other documentation as required
  
• Create and issue Purchase Orders
  

Must Haves:

• 4 years experience with and understanding of Procurement principles and processes
  
• Proficient with Workday Flextrack and/or eSourcing
  
• Demonstrated ability to work well with various groups of internal and external clients while demonstrating customer service
  
• Detail oriented with excellent organizational and time management skills
  
• Strong leadership skills accountability and a demonstrated ability in delivery
  
• Strong verbal and written communication skills
  
• Proficient in MS Office including MS Teams document repository and Excel
  
  

Requirements

Desired Skills:

• Knowledge of Procurement methodologies and public sector procurement processes
  
• Knowledge of Project Management concepts (e.g. project goals risk scope participant roles planning cost and quality management)
  
• Demonstrated experience working in a professional environment supporting multiple project managers and critical projects to ensure project deliverables are delivered on time and adhere to agency standards and policies.
  
• Experience collaborating with internal and external clients developing and managing project schedules deliverables status reports
  
• Experience working alongside project managers to provide updates escalate where required identify risks and lead project document deliverables
  
• Experience routing documents for signature via DocuSign monitoring project document repository and ensuring all documents are reviewed and maintained in the repository
  
• Ability to adequately monitor track and coordinate project requirements and provide reporting and input to ensure targets are met
  
• Ability to handle client relationships to manage expectations provides updates as required identify and mitigate potential conflicts between project and functional areas
  

Evaluation Criteria:

• C1 - Minimum 4 years experience supporting procurement activities 20 points
  
• C2 - Minimum 2 years hands-on experience with Procurement tools such as Workday Flextrack Ontario Tender Portal. - 15 points
  
• C3 - Strong communication skills: verbal written active listening conflict resolution and stress tolerance 15 points
  
• C4 - Effective time management and multi tasking skills 15 points
  
• C5 - Skilled in creating tracking and maintaining project documentation and reporting; detail oriented 15 points
  
• C6 - Advanced experience with MS Office including MS Teams document repository and Excel 10 points
  
• C7 - Experience working with a multiple internal and external clients 10 points
  

Deliverables

• Work with internal stakeholders and clients to ensure sourcing process is followed and documents are complete and accurate
  
• Complete entries as required into the applicable procurement system (e.g. Workday)
  
• Maintain required documents and ensure a complete audit trail
  
• Draft briefing notes and other documentation as required
  
• Create and issue Purchase Orders
  

Must Haves:

• 4 years experience with and understanding of Procurement principles and processes
  
• 4 years Proficient with Workday Flextrack and/or eSourcing
  
• 4 years Demonstrated ability to work well with various groups of internal and external clients while demonstrating customer service
  
• 4 years Detail oriented with excellent organizational and time management skills