Temporary Administrative Support Officer
Temporary Administrative Support Officer
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Job Description
Position Overview
The Service Support will play a key role in supporting the Service Team in overseeing framework agreements with public institutions. This position ensures the smooth execution of contractual obligations accurate documentation compliance with public procurement rules and effective communication with internal teams and external partners.
Key Responsibilities
- Contract Administration
- Assist in the preparation review and maintenance of framework contracts and related agreements.
- Ensure proper documentation and version control of all contractual records.
- Monitor contract timelines deliverables and renewal schedules.
- Compliance & Reporting
- Support compliance with public procurement requirements legal standards and company policies.
- Maintain audit-ready records and ensure accurate filing for accountability.
- Operational Support
- Liaise with public institutions to process service requests under framework contracts.
- Coordinate with internal departments (sales finance operations) to ensure service delivery aligns with contract terms.
- Track purchase orders invoices and payment schedules.
- Stakeholder Communication
- Act as a point of contact for routine inquiries from clients and partners.
- Escalate issues promptly to the Manager for resolution.
Your Profile
We are looking for someone who is highly organized customer-focused and passionate about fostering long-term relationships with clients. You are someone who thrives in a dynamic environment and enjoys taking ownership of customer projects from start to finish.
In more detail you should:
- You have strong administrative and organizational skills and work with great attention to detail.
- You are proficient in MS Office (Word Excel Outlook) and quick to learn new systems.
- You have excellent command of English both written and spoken.
- Ideally you have experience in contract management administration or support within a corporate or public environment.
- You possess basic knowledge of (or interest in) procurement and tendering processes or you are willing to develop this expertise.
- You have strong communication skills both verbal and written and can collaborate effectively with internal colleagues and external partners.
- You are proactive service-oriented and thrive in a supportive role.
Why Bechtle
Working at Bechtle means being part of a dynamic future-oriented organization that is constantly evolving. At Bechtle people development is at the heart of what we do. We believe in lifelong learning and offer you plenty of opportunities to develop your skills in a rapidly changing industry.
What does this mean for you
- Salary: A fair and competitive salary paid correctly every month. We value your efforts and ensure appropriate compensation.
- A fixed-term contract expected to run until 31 October 2025
- Extra-legal benefits:
- Meal vouchers of 8 per day
- Home office allowance of 125 per month
- Eco vouchers
- Flexible working hours: Start between 8:00 AM and 9:00 AM and finish between 4:30 PM and 5:30 PM.
- Vacation days: In addition to your statutory leave you are entitled to additional ADV days.
- Remote work: Our offices are located in Pelt and Brussels but if you live further away no problem. We offer remote work options while maintaining regular office presence for team dynamics and collective growth.
Required Experience:
Unclear Seniority
Employment Type
Temp
